POSITION: Registration Director

HIRE DATES: July-December 15^th

COMPENSATION: $10,000 (total pay)

WORK HOURS: July- December, Monday thru Friday, full-time, will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION:  The Registration Director maintains and manages all registration information, including AFF FileMaker Pro database, (which includes all Festival orders) and physical check-in materials leading up to and during the Festival. While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment.  In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES: The responsibilities of the Registration Director include but are not limited to:

• Manipulate and maintain the Registration database (FileMaker Pro)
• Register each attendee in the AFF database (Early Registration and Walk-Up Registration included)
• Input extracurricular orders (Merchandise, Summer Camp, etc.)
• Maintain and troubleshoot daily accounting, as well as process credit cards charges/checks daily
• Organize, project manage and design (where applicable) registrant materials including: Badges and Passes, registration packets, party invites, registrant forms, etc.
• Manage a team of registration interns and volunteers prior to and during the festival
• Perform quality control audits to ensure accuracy, completeness, and proper usage of data
• Prepare and manage on-site Registration at the Driskill Hotel and Tech Center
• Review database design and integration of systems
• Work with Microsoft Office (Outlook, Word, and Excel), FileMaker Pro, and QuickBooks to produce reports and complete audits
• Create weekly status reports and attend weekly staff meetings
• Adhere to and complete a predetermined timeline
• Provide exemplary customer service via phone, email and in person
• Complete post-festival wrap-up

QUALIFICATIONS:

• *REQUIRED: MUST have intermediate knowledge of database programs and general knowledge of software     environments (particularly FileMaker, Access, Excel, Word)
• Bachelor’s Degree preferred

• Strong understanding of and experience with database management and manipulation
• Basic understanding of accounting processes, knowledge of QuickBooks preferred
• Basic knowledge of Photoshop preferred

• Ability to develop and lead a team

• A self-motivated, self-starter adept at juggling multiple projects and problem solving
• Strong written and verbal communication skills
• Attention to detail and good follow-through
• Extensive customer service experience
• Strong analytical and problem-solving skills
• Ability to prioritize and delegate in high stress, high volume situations; works well under pressure
• Microsoft Office skills required

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:
Complete application via http://bit.ly/affjobs

POSITION:  Film Marketing Coordinator

HIRE DATES:  August 13^th – November 16^th

COMPENSATION: $2500 (total pay)

WORK HOURS: August-November, Part-time (20-30 hours), Monday thru Friday, will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference.

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story.

AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION:  The Film Marketing Coordinator works with the Marketing, Film and Development Departments to create an effective marketing plan for every film accepted into the Festival. The Film Marketing Coordinator facilitates and organizes partnership strategies and communicates this information to both the filmmakers and staff. In addition, the Film Marketing Coordinator creates and distributes marketing materials leading up to and during the festival.

RESONSIBILITIES: The responsibilities of the Film Marketing Coordinator include but are not limited to:

• Work with Marketing Director and Film Department to create an effective marketing plan for each film on behalf of the Festival
• Work closely with Ad Sales Coordinator to provide filmmaker information for marketing sales
• Work with participating Filmmakers to encourage and collect marketing materials (posters, postcards, etc.) and advise them on their individual marketing plans.
• Create leads and promote DISCOUNTED GROUP FILM PASSES to businesses, organizations, and other groups.
• Promote ticket sales (FILMMAKER TICKETS and ADVANCED GROUP TICKETS)
• Facilitate partnerships and attendance within the community
• Participate on PR/Marketing Conference Calls with all festival filmmakers
• Create flyers, dailies, and other marketing materials
• Maintain AFF social media presence
• Manage AFF Sched site during the Festival
• Manage a team of student interns and volunteers
• Create Weekly Status Reports for the Marketing and Film Departments
• Adhere to and complete a predetermined timeline
• Provide exemplary customer service
• Provide wrap up and completion materials including totals for ticket sales

QUALIFICATIONS:

• Bachelor’s Degree preferred
• Must have attended the Conference & Film Festival in previous years or have extensive knowledge of the Festival
• Must be available for the entire festival October 25-November 1, 2018
• A self-motivated, self-starter adept at juggling multiple projects and problem solving
• Strong written and verbal communication skills
• Attention to detail and good follow-through
• Extensive customer service experience
• Strong analytical and problem-solving skills
• Ability to prioritize and delegate in high stress, high volume situations; works well under pressure
• Microsoft Office skills required

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:

Complete application via http://bit.ly/affjobs