POSITION: Conference Director

HIRE DATE: February

WORK HOURS: Full time. In-Person. No remote opportunities available.

REPORTS TO: Executive Director

COMENSATION: $75,000+ commensurate with experience, plus benefits

 

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

 

JOB DESCRIPTION: The Conference Director’s role is to program the annual Writers Conference, work with the Film and Screenplay Department’s creative heads to develop and implement cross programming to ensure cohesion within Festival programming and across all Festival initiatives, market to both the general public and the established Conference and Festival registrant base, help create the Festival’s Program Book, and assist in programming and scheduling additional year-round Austin Film Festival programs. The Conference Director will work with all departments in creating a cohesive program and to advocate the Festival’s mission throughout the year.

 

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

 

RESPONSIBILITIES: The responsibilities of the Conference Director include but are not limited to:

• Create a program which fulfills AFF’s mission and goals while sustaining the reputation of the Festival’s programming.
• Program, manage and oversee the Conference (more than 175 panels in four days):
• Invite guest speakers
• Program creative and timely panels, roundtables & workshops that cater to first-time Conference visitors about to write their first script, professional filmmakers seeking an inspirational boost and networking opportunities, as well as general audiences of film lovers. Work closely with ED, Development, Screenplay and Film Departments to ensure programming is furthering the Festival’s mission.
• Maintain the excellence of the program, regardless of the strict budget limitations.
• Demonstrate timely and effective written and verbal communication.
• Communicate with all incoming speakers about expectations and panel schedules
• Invite moderators; communicate with all moderators about expectations, moderator guidelines and schedules
• Invite honorees and their award presenters
• Facilitate hospitality handlers for honorees and special guests; provide itineraries for parties involved
• Manage a Conference team which consists of a Conference Coordinator, interns, apprentice, and a large base of volunteers
• Lead the Film and Screenplay Departments in cross programming and new Festival initiatives
  • Conduct weekly Creative Meetings with the Senior Film Program Director and Script Competition Director to brainstorm new ideas and ensure goals are being met
  • The Conference Director will be responsible for managing the Conference Department – while the Senior Film Program Director and Scripts Competition Director will maintain responsibility for managing their respective departments.
  • Facilitate and continue to build the slate of strong television premieres
  • Program all retrospective screenings and corresponding guest programmers
  • Assist with helping select jury members for all competitions
  • Focus on individuals and companies that can play a larger role in the Festival (panelists, mentors, fellowship deals, etc.)
  • Assist the Senior Film Programmer in creating a strong slate of marquee films for the Festival
    • Conduct ample research and outreach to distributors, producers, executives, and alum – executed and maintained year-round
    • Travel to LA and set meetings with distribution and production competitions
    • Help coordinate guests for each film to make every screening an event
    • Utilize the Festival’s history to help secure programming
    • Maintain the excellence of the program, regardless of the strict budget limitations
    • Demonstrate timely and effective written and verbal communication
• Attend weekly staff meetings and marketing meetings w/ detailed weekly reports
• Advocate for the Festival’s mission in all meetings
• Create excitement throughout departments by communicating secured guests and programming
• Collect and edit panelists’ photos, bios, addresses and all contact information; maintain Conference contact database
• Make sure website has current Film and Conference information
• Contribute to the blog and social media with panelist interviews and relevant posts
• Coordinate honorees and panelists schedules, itineraries, travel arrangements and accommodations
• Oversee registration, gift baskets, Festival bags for all panelist and moderators
• Work with ED to secure all venues for Conference and oversee complete production of Conference including hotel BEOs, Conference signage, chairs and audio.
• Write panel, bio, schedule content for the Program Book
• Work with Marketing Director to create and execute marketing plan for the Film Festival, Conference, and year-round events, including outreach to past and potential new registrants, partner organizations, screenwriting and filmmaking groups, and schools & universities; and Call for Entries, Conference and other Festival brochures.
• Work with Development Director to help determine strategic development partnerships and sponsored programming
• Supervise interns and independent contractors
• Event planning for year-round programs including but not limited to: Conversations in Film, screenplay readings, Young Filmmakers Program and film screenings.

 

QUALIFICATIONS:

• Bachelor’s Degree

 

REQUIRED SKILLS:

• Loves to solve problems
• Able to focus on important goals amid uncertainty
• Balanced technical ability with people skills

 

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current resume
• Provide at least three references
• Complete Workwolf Packfinder test for this specific role
• Regional applicants only

POSITION: Development Director
HIRE DATE: January
REPORTS TO: Executive Director
WORK HOURS: Full-time. In-Person. No remote opportunities available. Regional applicants are preferred.
SALARY: $70,000 + Commission + Benefits

 

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

JOB DESCRIPTION: The Development Director’s primary role is to cultivate and maintain relationships with local and national sponsors. The primary goal of the position is to raise $360,000 dollars in cash sponsorships and manage a considerable budget of trade sponsorship. The Development Director needs to be proactive and have an entrepreneurial mindset, have an outgoing personality, as well as good problem solving-skills. Candidate should also have a familiarity with the Austin community. While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

 

RESPONSIBILITIES: The responsibilities of the Development Director include but are not limited to:

• Develop and implement a sponsorship sales plan for increasing revenues in a cost-effective manner
• Sponsorships consist of corporate relationships for monetary, trade, media, individual giving and in rare cases grants
• Categories for targeted cash sponsors may include but are not limited to: Alcohol & Beverage, Automobile, Guilds, Airlines, etc.
• Categories targeted for trade may include but are not limited to: Media, Equipment, Venue Rental, etc.
• Maintain steady communication with existing and past sponsors on a routine basis
• Research potential sponsors, follow up on leads, make cold calls
• Secure financial support from individuals, foundations, and corporations for the Annual Austin Film Festival and Conference and multiple year-round events
• Film & Food Fundraising Gala, AFF’s annual fundraiser for the Young Filmmakers Program.
• Young Filmmakers Program, including Summer Film Camp, Arts Education Outreach
• Create unique proposals and tailor sponsorships specifically to each sponsor
• Cultivate relationships and maintain ongoing contact with corporate donors
• Oversee Development Department, including one to three staff and/or contract employees and three to six interns per semester
• Work with Executive Director and staff members to generate new avenues for sponsors to get involved with the Festival to include:
• Working with Marketing & PR to enhance sponsorship packages for sponsor and reach sales market for AFF attendees
• Working with each department to further develop sponsorships from their department assets
• Fulfillment of sponsorship along with each department
• Work with the Development team on agreements between AFF and sponsors to ensure promotional assets have been discussed with sponsor and are in line with what they are hoping to achieve
• Attend weekly meetings with Development Admin and Executive Director for updates on sales and brainstorming as well as providing updates to relevant personnel
• Attend and participate in weekly staff meetings
• Submit weekly reports that include contacts and proposal submittals for Executive and Managing Directors
• Manage sponsors outreach and database within department
• Ensure all deadlines are met based on the Development Timeline and adjustments made throughout the year and planning process
• Fulfill promotional assets and activation of sponsorship agreements throughout the 8-day Festival; which includes but is not limited to management and preparation of festival program, website, banners & signage, invitations, badges and passes, festival parties, and various festival advertisements
• Help manage the sponsorship totals, invoices, payments, and comparison per year with the Development Administrator
• Create Final Reports for each sponsor in a timely manner and set up wrap up meetings post Festival

QUALIFICATIONS:

• Bachelor’s Degree in related field
• A minimum of three(3) years of development and sales experience (with an event experience)
• Have knowledge and experience in fund raising techniques, particularly major sponsorship fundraising
• Possess the skills to work with an motivate staff, board members, and volunteers
• Ability to work off timeline and budget, setting and maintaining goals
• Desire to get out of the office and build external relationships
• Ability to prioritize and delegate in high stress situations
• Excellent organizational, analytical, and problem-solving skills
• Experience working with and communicating with a team
• Must have proactive and entrepreneurial mindset
• Basic knowledge of Project Management systems, such as Notion
• Microsoft Office skills required
• Must be available during the 2023 Austin Film Festival which takes place October 26 – November 2

 

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current resume
• Provide at least three references
• Complete Workwolf Packfinder test for this specific role