Event Coordinator
POSITION: Events Coordinator
DEPARTMENT: Marketing
DATES OF EMPLOYMENT: Part-Time (Year Round)
REPORTS TO: Marketing
COMPENSATION: $125 per event
HIRE DATE: ASAP
MISSION/ENVIRONMENT: Austin Film Festival furthers the art and craft of film making by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. Austin Film Festival is dedicated to championing the work of filmmakers & artists as well as providing unique cultural events and services, enhancing public awareness and participation encouraging long lasting community partnerships. While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must. Austin Film Festival is a not for profit 501(c)3 corporation.
OVERALL JOB DESCRIPTION: Austin Film Festival Event Coordinator will oversee select year-round events and coordinate all on-site logistics and promotion/marketing for the events. The Event Coordinator must communicate with the Marketing, Film and Conference Departments on a regular basis to ensure marketing action items are being completed. This person will represent AFF by greeting members and guests of the event, introducing the film and/or special guests in attendance, and communicating with venue management and staff. The position also consists of advance marketing for events, including flyer distribution (and at times design and printing), social media, contacting community partners, and general local outreach pertaining to the event. The Event Coordinator is expected to develop and maintain relationship with community partners and organizations. Please note: events take place during the evenings and/or weekends.
Additional duties:
- Arrive at theater at least one hour in advance of start time
- Create event box with materials for events
- Set up information & registration table
- Hang banners, signs, etc.
- Create and use clean up checklist at venue
- Communicate and delegate responsibilities with AFF staff and interns concerning the event
- Including email reminders to interns for arrival time and responsibilities
- Write and present weekly reports and post-event report
- Distribute, collect and enter survey data for each event
- Follow up with A/V crew and Photographers prior to the event
- Attend marketing meetings and track year-round event ticket purchases
APPLICATION MATERIALS:
- Resume
- Cover letter
- Minimum of three professional references
HOW TO APPLY:
Complete application via http://bit.ly/affjobs
Community Outreach Coordinator
POSITION: Community Outreach Coordinator
REPORTS TO: Marketing Director, Development Director
COMPENSATION: Full-time, Exempt, Salaried $32,000
ABOUT US: Austin Film Festival (AFF) furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships. The Austin Film Festival is a not for profit 501c3 corporation.
OVERALL JOB DESCRIPTION: The Community Outreach Coordinator’s primary role is to assist the Marketing and Development departments in cultivating and maintaining relationships with local and national sponsors and partners. Primary functions include coordinating all communication and outreach (social media, email marketing, newsletters, etc.), building relationships with community residents and local and national partners, and managing communication with foundations and government agencies regarding grants and reporting. The Community Outreach Coordinator should be proactive and have an entrepreneurial mindset, have an outgoing personality, as well as strong problem solving-skills. Candidate should also have a familiarity with the Austin community. While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.
RESPONSIBILITIES: The responsibilities of the Community Outreach Coordinator include but are not limited to:
- Manage all digital communication and outreach, including but not limited to email campaigns, social media, etc.
- Coordinate initial outreach to local and national partners, sponsors, and grantors
- Manage foundation and governmental grants calendar (deadlines, deliverables, reports, etc.)
- Oversee community engagement activities and year-round events in conjunction with AFF Events Manager
- Fulfill promotional assets and activation of partnership and sponsorship agreements at year-round events and during the 8-day Austin Film Festival
- Manage AFF website, troubleshooting and maintenance included
- Assist in the management of the Marketing and Development intern teams
- Maintain weekly reports for Marketing and Development Directors
QUALIFICATIONS:
- Bachelor’s Degree in related field
- A minimum of one (1) year of marketing, development and sales experience (preferably with an event or non-profit)
- Have knowledge and experience in fund raising techniques & digital marketing strategies, including HTML generation
- Possess the skills to work with and motivate staff, board members, and volunteers
- Ability to work off timeline and budget, setting and maintaining goals
- Desire to get out of the office and build external relationships
- Ability to prioritize and delegate in high stress situations
- Excellent organizational, analytical, and problem-solving skills
- Experience working with and communicating with a team
- Must have proactive and entrepreneurial mindset
- Event planning experience preferred
- Creative writing and copy editing experience preferred
APPLICATION MATERIALS:
- Resume
- Cover letter
- Minimum of three professional references
HOW TO APPLY:
Complete application via http://bit.ly/affjobs