START DATE: July 15 – November 15
COMPENSATION: $8500 total contract position
ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film to tell a story.
WORK HOURS: Will require additional hours on weekends and in the weeks leading up to and during the Conference to support event operations.

In-Person. No remote opportunities available. Regional applicants are preferred. 

JOB DESCRIPTION: Our Volunteer Manager will be responsible for recruiting, managing, motivating and scheduling a large group of volunteers to support the staff and organization leading up to and during the Festival.

RESPONSIBILITIES:

• Reporting: providing weekly reports to the staff and Managing and Executive Directors as well as a clear wrap up report and updating of the bible
• Recruiting volunteers: Organizing and managing a ‘Call for Volunteers’ Campaign, collaborating with other organizations to recruit volunteers, brainstorming and executing marketing initiatives to recruit new volunteers.
• Assessing volunteer needs based on specific department needs
• Maintaining the volunteer database
• Managing volunteers: ensuring volunteers show up for their shifts, working with them to create the best possible volunteer experience, tracking hours and handling volunteer appreciation events
• Training: organizing volunteer orientations, working with departments to make sure all volunteer training needs are rightly understood.
• Communication: communicating clearly, professionally and consistently with large volunteer base as well as communicating constantly with staff
• Problem solving: managing openings that arise due to volunteer issues and solving problems by quickly relocating or recruiting new volunteers
• Attend weekly staff meetings
• Provide exemplary customer service

QUALIFICATIONS:

• Bachelor’s Degree in relevant field
• Excellent problem solving skills & patience
• Experience managing and effectively communicating to large groups of people
• Excellent oral and written communication skills, as well as interpersonal skills
• Strong analytical and problem-solving skills
• Extensive customer service experience
• Ability to prioritize and delegate in high stress situations
• High common sense and good discretion; trustworthy and responsible communicator
• Outstanding organizational skills and attention to detail
• Experience managing large groups of volunteers

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter
• Completed Workwolf Packfinder assessment specific to the Volunteer Manager role

HOW TO APPLY:
Complete Workwolf assessment specific to this role and the application on our website.
Send all application materials to resume@austinfilmfestival.com including the position title in the subject line.

HIRE DATES:

August 1st – November 17th
COMPENSATION:
$6000
WORK HOURS:
August-Early September, Part-time, Monday thru
Friday, full time plus in the weeks (starting in September) leading up to and during the Festival and Conference.
ABOUT US:
Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story.
AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.
OVERALL JOB DESCRIPTION:
The Theater Operations Manager hires, trains and delegates work to all film production volunteers and manages theater front of house operations during the festival. While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills, critical assessment and intense organizational skills are a must.
RESPONSIBILITIES: The responsibilities of the Theater Operations Manager include but are not limited to:

• Hire and recruit all front of house staff and volunteers, including Theater Managers, Filmmaker Liaisons, interns and volunteers
• Coordinate, schedule, appoint and train all front of house staff and volunteers
• Create pocket guide handbook for all front of house staff.
• Attend all Film Department and Staff meetings
• Attend all venue walk-thrus; know venue size and expected attendance in order to determine volunteer and staff numbers
• Provide weekly reports to Managing Director and Film Department
• Conduct Quality Checks on all films being screened at the festival (this is a requirement of ALL film department staff)
• Prepare all Theater front of house materials including venue boxes, binders, introduction scripts & queue cards
• Adhere to and complete a predetermined timeline
• Assist Production Manager in performing tech checks with filmmakers during the festival as needed
• Provide daily attendance reports during the festival to Film and Executive departments
• Be prepared to fill positions, such as Theater Manager, and problem solve as needed
• Provide wrap up and completion materials

QUALIFICATIONS:

• Bachelor’s Degree preferred
• Must have attended the Conference & Film Festival in previous years or have extensive knowledge of the Festival
• Must be available for the entire festival October 21 – October 28, 2021
• A self-motivated, self-starter adept at juggling multiple projects and problem solving
• Strong written and verbal communication skills
• Attention to detail and good follow-through
• Extensive customer service experience
• Strong analytical and problem-solving skills
• Ability to prioritize and delegate in high stress, high volume situations; works well under pressure
• Microsoft Office skills required

APPLICATION MATERIALS:

• Completed application on AFF website
• Current resume with at least three references
• Cover letter
• Completed Workwolf Packfinder test

HIRE DATES: August 30th – November 15th

HOURS: Part-time until October, 40+ hours in office leading up to and during the festival; weekends required.

COMPENSATION:$500 (total pay)

MISSION/ENVIRONMENT: Austin Film Festival is dedicated to championing the work of filmmakers & artists as well as providing unique cultural events and services, enhancing public awareness and participation encouraging long lasting community partnerships. While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

OVERALL JOB DESCRIPTION: The Pitch Competition Coordinator is responsible for the planning and organizing of AFF’s Annual Pitch Competition.

DUTIES & RESPONSIBILITIES: Responsibilities include but are not limited to the following:

• Keep track of pitch competition ticket purchases
• Contact all pitch participants and schedule them in their preferred time slots
• Print pitch tickets to be inserted in each participant’s registration packet
• Check-in with Conference Director about locking Pitch Competition judges
• Get release agreement forms signed from all pitch participants
• Be the MC for each pitch session (10 total) and the Pitch Finale Party (Saturday, October 23)
• Recruit an intern or assistant to help with each pitch session and the Pitch Finale Party

QUALIFICATIONS:

• Must be able to lift at least 25 lbs.
• Must be available for full duration of Festival: October 21 – 28
• Excellent analytical and problem solving skills
• Experience working with and communicating with a team
• Excellent oral and written communication skills, as well as interpersonal skills
• Extensive customer service experience
• Ability to prioritize, delegate and work well in in high stress situations

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter
• Completed application on AFF Website
• Completed Workwolf Packfinder assessment

HIRE DATES: August 1st–November 15th

REPORTS TO: Volunteer Manager, Managing Director

COMPENSATION: $2,500 (total pay)

MISSION/ENVIRONMENT: Austin Film Festival is dedicated to championing the work of filmmakers & artists as well as providing unique cultural events and services, enhancing public awareness and participation encouraging long lasting community partnerships. While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

OVERALL JOB DESCRIPTION: The Volunteer Coordinator is responsible for assisting in recruitment, scheduling, and the management of large groups of volunteers prior to and during the festival while maintaining constant communication with each department.

DUTIES & RESPONSIBILITIES: The responsibilities of the Volunteer Coordinator include but are not limited to:
• Assisting the Volunteer Manager in creating and revising the volunteer schedules
• Communicating with volunteers regarding their schedule
• Constantly checking volunteer needs at various festival venues
• Assessing volunteer needs based on specific department needs and update each department on the status and number of volunteers confirmed
• Implementing the volunteer plan to ensure all AFF marketing materials are distributed prior to and during the Festival
• Turning in Weekly Status Reports & attend weekly staff meetings
• Communicating clearly and consistently with a large volunteer base and staff members
• Managing a team of volunteers to set up and break down at the various sites
• Providing exemplary customer service
• Following a predetermined timeline
• Providing support in the planning and organization of the Volunteer Appreciation Party
• Providing wrap up and completion materials
• Commitment to the AFF Mission Statement

QUALIFICATIONS:
• Must be able to lift at least 25 lbs.
• Excellent analytical and problem solving skills
• Ability to be patient
• Experience working with and communicating with a team
• Excellent oral and written communication skills, as well as interpersonal skills
• Extensive customer service experience
• Ability to prioritize, delegate and work well in in high stress situations
• Ability to work within a database
• Ability to manage a large volume of information

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter
• Completed application on AFF Website
• Completed Workwolf Packfinder assessment

HIRE DATES: September 1st – November 17th

COMPENSATION: $3,500 total pay

WORK HOURS: August-November, Monday thru Friday, will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION: The Transportation Coordinator manages and facilitates local transportation needs for the Festival based on guest travel accommodations, Conference needs, Audio/Visual needs, Festival Set-up and Break-down needs and other circumstances determined by the Travel Coordinator, Site Coordinator, Operations Manager, and Conference Director.

KEY DUTIES & RESPONSIBILITIES: The responsibilities of the Transportation Coordinator include but are not limited to:

• Work with the Volunteer Coordinator to recruit volunteer drivers; attend all Volunteer orientations and career fairs; train and oversee scheduling of transportation volunteers
• Must perform one test drive with each driver that has not driven with the Festival in the past
• Contact local companies for possible drivers
• Act as the sole scheduler for all Festival vehicles, drivers and transportation needs, including but not limited to: towing needs, transportation of Conference guests and panelists; Red Carpet film talent and guests, theatre buses and buses to parties
• Collect the necessary documentation to obtain driving records for all drivers
• Manage and dispatch a team of qualified drivers during all events
• Organize and provide necessary materials such as maps, contact lists and communication devices for drivers
• Relay information to staff and drivers for all airport logistics including lane closures and greeting desk at Austin-Bergstrom International Airport
• Work directly with Travel Coordinator and Conference Assistant to coordinate all travel and hotel information
• Create Weekly Status Reports and reporting to the Managing & Executive Directors regarding updates
• Attend weekly Staff Meetings
• Adhere to and completing a predetermined timeline
• Provide exemplary customer service
• Provide wrap up and completion materials

QUALIFICATIONS:

• Must be over the age of 25
• Must provide clean driving record and proof of insurance
• Strong analytical and problem-solving skills
• Must be able to function on little sleep
• Highly organized
• Must be comfortable using Microsoft Excel
• Understanding of basic insurance policies and guidelines regarding vehicles and drivers
• Experience managing and effectively communicating to large groups of people
• Excellent oral and written communication skills, as well as interpersonal skills
• Extensive customer service experience
• Must have the ability to prioritize, adapt and delegate in high stress situations

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter
• Completed application on AFF Website
• Completed Workwolf Packfinder assessment

Film Marketing Coordinator

HIRE DATES: August 1st – November 15th

COMPENSATION: $3,500

WORK HOURS: August-November, Part-time (25-30 hours) Monday through Friday during the month of August, full-time from September to November.

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story.

AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION: The Film Marketing Coordinator works with the Marketing, Film and Development Departments to create an effective marketing plan for every film accepted into the Festival. The Film Marketing Coordinator facilitates and organizes partnership strategies and communicates this information to both the filmmakers and staff. In addition, the Film Marketing Coordinator creates and distributes marketing materials leading up to and during the festival.

RESPONSIBILITIES: The responsibilities of the Film Marketing Coordinator include but are not limited to:

• Ensuring full theater attendance for each programmed film for 2021 Austin Film Festival
  • Adhere to and complete a predetermined timeline and workflow
  • Learn overall AFF marketing practices, current relationships, strategies used in previous years, and all feature films with assistance of Film and Marketing departments
  • Work with Marketing Director and Film Department to create an effective marketing plan for each feature film on behalf of the Festival
  • Work closely with Development Assistant to provide filmmaker information for ad sales
  • Work with participating Filmmakers to encourage and collect marketing materials (posters, postcards, etc.) and advise them on their individual marketing plans.
  • Facilitate PR/Marketing Conference Calls with all festival filmmakers.
  • Facilitate partnerships and attendance within the community
  • Promote sales of filmmaker tickets and advanced group tickets.
  • Create leads and promote discounted group film passes to businesses, organizations, and other groups.
  • Create flyers, dailies, and other marketing materials.
  • Provide social media content to marketing team, including Short Film announcements.
  • Manage AFF Sched site during the Festival.
  • Manage a team of student interns and volunteers.
  • Create Weekly Status Reports for the Marketing and Film Departments..
  • Provide exemplary customer service.
  • Provide wrap up and completion materials including totals for individual and bulk ticket sales.

QUALIFICATIONS:

• Marketing experience preferred
• Bachelor’s Degree preferred
• Must have extensive knowledge of the Festival
• Must be available for the entire festival October 21-October 28, 2021
• A self-motivated, self-starter adept at juggling multiple projects and problem solving
• Strong written and verbal communication skills
• Attention to detail and good follow-through
• Extensive customer service experience
• Strong analytical and problem-solving skills
• Ability to prioritize and delegate in high stress, high volume situations; works well under pressure
• Microsoft Office skills required

APPLICATION MATERIALS:
• Current resume with at least three references
• Cover letter
• Completed application on AFF website
• Completed Workwolf Packfinder application