DATES OF EMPLOYMENT:  April to November

WORK HOURS: Part-time (20-30 hours), Monday thru Friday, will require additional hours on weekends and in the weeks leading up to and during the Conference

COMPENSATION: $5,000 + potential additional commission

JOB DESCRIPTION: Highly motivated sales person interested in forming and maintaining relationships with as well as executing sponsorship agreements during the Festival.

RESPONSIBILTIES: The responsibilities of the Development Assistant include but are not limited to:

• Building long-term relationships with advertisers and potential sponsors
• Following up with previous advertisers to secure for another year
• Using cold calling methods to create new relationships with advertisers
• Working directly with the Development Director to secure smaller sponsorships and Film & Food Fundraising sponsors
• Researching out to advertisers locally and nationally
• Providing visibility and updates to relevant personnel
• Liaison between advertiser and graphic designer
• Fulfillment of agreements negotiated with advertisers and close all sales
• Adhering to and completing a predetermined timeline
• Providing exemplary customer service to all advertisers including wrap-up reports post Festival
• Ensuring all advertisers have been invoiced and paid prior to receiving ad or promotional materials.

QUALIFICATIONS:

• MUST have previous direct advertising sales and cold calling experience
• Bachelor’s Degree preferred
• Extensive customer service experience

SKILLS:

• A self-motivated, self-starter adept at juggling multiple projects & problem solving
• Strong written and verbal communication skills, attention to detail and good follow-through
• Excellent interpersonal skills; able to work independently and still communicate with a team
• Ability to prioritize and delegate in high stress situations; works well under pressure
• Microsoft Office skills required

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:
Send all application materials to resume@austinfilmfestival.com including the position title in the subject line.

DEPARTMENT: Film & Conference Department

HIRE DATES: June 1, 2019 – December 1, 2019

REPORTS TO: Managing Director

WORKS DIRECTLY WITH: Film Department, Conference Department, Executive Department, Volunteer Coordinator, Theater Operations Manager, and Technical Support

COMPENSATION: $8,000/ contract

MISSION/ENVIRONMENT:

The Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story.

While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment.  In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

OVERALL JOB DESCRIPTION:

To manage and coordinate all aspects of film exhibition and venue logistics, including digital technology, projection, shipping, contacting filmmakers, and overseeing Back of House Projection operations.  The Production Manager also assists the Film Department & Creative Director with venue contracts, invoices, and payments. Excellent communication and email skills are also a vital part of the job.  In addition, the Production Manager works with the Film Department & Conference Director to assure the Film Program runs as smoothly and on time as possible. The Production Manager also produces Filmmaker Packets, communicates with filmmakers before, during and after the Festival, handles filmmaker registration and sound checks, and provides any other necessary information to filmmakers.

DUTIES & RESPONSIBILITIES: The responsibilities of the Production Manger include but are not limited to:

• Setting up all computers for exhibition at venues.
• Managing the flow and organization of all incoming digital film files.
• Updating Filmmaker Packet and sending to filmmakers upon a film’s acceptance.
• Creating spreadsheets and tracking all filmmaker information, materials, and deliverables, including exhibition files.
• Scheduling and coordinating equipment rentals needed at each venue and performing tech checks.
• Contacting filmmakers when deadlines are approaching or have passed.
• Responsible for creating and collecting preshow slideshows, trailers/bumpers and placing in appropriate playlists.
• Provide weekly reports to ED and Operations Manager, in addition to weekly timeline meetings.
• Gathering a team of Quality Checkers to ensure films play properly and meet festival. requirements. All films must be QC’d 3 times, once by a member of the film department.
• Keeping the Film Department and the Conference Director updated on the schedule and status of all digital transfers.
• Coordinating shipping logistics for all films.
• Generating, updating and maintaining shipping budget with Film Department, Conference Director & Executive Department.
• Attending all Film Department and Staff meetings.
• Recruiting capable Projectionist Volunteers to work during the Festival.
• Working with the Theater Operations Manager to oversee training and communication to all Theater Volunteers, mainly Projectionists.
• Overseeing and being on call during all screenings throughout the Festival to troubleshoot any technical or staffing issues.
• Serving as tech point person before and during the festival.
• Overseeing Registration for attending filmmakers within Film Department.
• Managing all filmmaker badge purchases before the Festival.
• Adhering to and completing a predetermined timeline.
• Staying ahead of schedule and being preemptive with all deadlines.
• Providing exemplary customer service.
• Providing wrap up and completion materials including but not limited to all shipping invoices, archiving of the film program and an update of the Production Manager Bible.
• Commitment to the AFF Mission Statement.

QUALIFICATIONS:

• Must be familiar with the post production aspect of filmmaking (digital video and film)
• Extensive knowledge of shooting aspect ratios, presentation aspect ratios, color space, projectors, film revision and sound is a must
• Knowledge of both PCs/Mac and video and sound file formats specifics, and extensive understanding and working knowledge of Final Cut and Adobe Premiere
• Extensive knowledge of MS Excel
• Must have a calm persona in high stress situations and the ability to multi-task
• Excellent time management, problem solving skills & patience
• Experience working with and communicating with a large team
• Excellent interpersonal skills
• Strong analytical and problem-solving skills
• Extensive customer service experience
• Ability to prioritize and delegate in a fast paced environment
• Must be able to lift at least 25 lbs.

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:

Complete application and submit a cover letter and resume as one document via http://bit.ly/affjobs.

START DATE: April 3, 2019

WORK HOURS:  April-November (Part Time (20-30 hours): April-September, Full Time (40+hours): September-November, Monday thru Friday, will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference

COMPENSATION: $5,000

REPORTS TO:  Development Director, Managing Director, and Executive Director

JOB DESCRIPTION: Austin Film Festival is seeking a highly organized planner to coordinate all details of festival parties and development events. The Development Events Coordinator will be responsible for: securing venues, renting equipment, setting up and breaking down events, serving as main point of contact between Austin Film Festival and venues, helping the Development Director coordinate details to fulfill sponsorship obligations.

Responsibilities: Responsibilities of the Development Events Coordinator include but are not limited to:

Festival Parties

• Booking and securing all the venues-
• Contract management
• Serve as main point of contact for all venues
• Manage BBQ event—Ordering all materials (Tables, Chairs, Linens, Bars, etc.) set up and break down, attending final walk through with French Legation Museum staff
• Manage volunteers–Giving the volunteer coordinator all party needs and managing/directing volunteers during event
• Assist Development Director fulfill any sponsorship obligations- setting up all sponsorship material and ensuring sponsors have a positive experience
• Serving as main point of contact for all vendors (venues, DJs, caterers, etc.)
• Assist Executive Director and Executive Adminstrator with Awards Luncheon logistics
• Manage Awards Luncheon day-of logistics
• Attend all parties–Arriving early to set up and communicate with the venue staff

Film & Food Fundraising Party:

• Invite and Secure all participating restaurants for the event and continuously providing details and information to restaurant staff
• Manage Film & Food Committee—serve as main point of contact for all committee members
• Coordinate Film and Food Committee Meetings–providing all details to the committee create agendas and take meeting minutes, rally committee members, following up with committee tasks, etc.
• Manage Silent Auction–secrure and organize items, collecting all the donations, creating  packages, creating templates for silent auction bid sheets, etc.
• Serve as main point of contact between Austin Film Festival and all parties involved in Film & Food- relaying details of the event, giving alcohol orders, making sure everything is taken care of prior to the party
• Manage volunteers–Giving the volunteer coordinator all your party needs managing/directing volunteers during event
• Assist Development Director fulfill any sponsorship obligations- setting up all sponsorship material and ensuring all sponsors have a positive experience
• Day of logistics–Arriving early to help set up and communicate with the venue, restaurants, and silent auction set up
• Providing the final guest list, sending out tickets, and controlling the check-in table/walk-up sales
• Manage event collateral by providing correct details and finalized copy

General:

• Budget management–Keeping track of the budget and working with the Executive Director to complete the final numbers on all parties
• Work with the Development Director, Executive Director and our CPA to make ensure reimbursements are correct and sent out in a timely manner
• CreateWeekly Status Reports & attend weekly Staff Meetings starting in September
• Adhere to and complete a predetermined timeline
• Provideexemplary customer service
• Provide post-festival wrap up and completion materials
• Commitment to the AFF Mission Statement

QUALIFICATIONS: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment.

• Must be available for the entire festival October 25- November 2, 20147
• Prior event management experience – Event Portfolio encouraged
• Experience in working with and managing a committee
• Excellent communication skills
• Creativity and extreme organizational skills
• Extensive customer service experience
• Ability to work well under pressure
• Bachelor’s Degree Preferred
• Sense of humor

SKILLS:

• A self-motivated, self-starter adept at juggling multiple projects & problem solving
• Strong written and verbal communication skills,
• Attention to detail and good follow-through
• Excellent interpersonal skills; ability to work independently and still communicate with a team
• Ability to prioritize and delegate in high stress situations; works well under pressure
• Microsoft Office skills required
• Ability to prioritize and delegate in high stress situations
• Ability to lift 25 lbs or more and not afraid to get dirty!

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:
Complete application via http://bit.ly/affjobs

HIRE DATES:  June 1, 2019 – December 16, 2019 (Contract)

REPORTS TO:  Executive Director, Managing Director

COMPENSATION: $10,000 (total pay)

TIME COMMITMENT: 30-40 hours/week, longer hours during the Festival

MISSION/ENVIRONMENT:

The Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film to tell a story. While working for this critically recognized organization, employees are expected to work efficiently and professionally in a fast-paced, team-oriented environment.  In such an environment, the ability to excel under pressure, exhibit excellent communication skills and detailed organizational skills are a must.

OVERALL JOB DESCRIPTION:

Maintain and manage all registration information, including AFF FileMaker Pro database, (which includes all Festival orders) and physical check-in materials during and before the Festival. Provide regular reports and data analysis for marketing purposes. Perform a series of quality control audits leading up to and execution of on-site Registration during the Festival. Thorough analysis of Registration data upon completion of the Festival.

DUTIES AND RESPONSIBILITIES:

The responsibilities of the Registration Director include but are not limited to:

• Manipulating and maintaining the Registration database (FileMaker Pro)
• Registering each attendee in the AFF database (Early Registration and Walk-Up Registration included)
• Applying Memberships
• Inputting extracurricular orders, (merchandise, summer classes etc.)
• Maintaining and troubleshooting daily accounting, as well as daily processing of credit cards charges/ checks
• Organizing, project managing and designing, where applicable registrant materials including pass/badges, packets, party invites, lists of registrants, registrant forms, etc.
• Managing a team of registration interns and volunteers prior to and during the festival
• Performing quality control audits to ensure accuracy, completeness, and proper usage of data
• Preparing and managing on-site Registration in the Victorian Room at the Driskill Hotel
• Reviews database design and integration of systems
• Working with Microsoft Office (Outlook, Word, and Excel), FileMaker Pro, and
• QuickBooks to produce reports and complete audits
• Creating weekly status reports and attending weekly staff meetings
• Adhering to and completing a predetermined timeline
• Providing exemplary customer service via phone, email and in person.
• Completing post-festival clean-up/recaps including sales and attendance reports, database information updating, taking inventory of unused supplies, documenting, no shows and rollover registrations, etc.
• Commitment to the AFF Mission Statement

QUALIFICATIONS:

• *REQUIRED: MUST have intermediate knowledge of database programs and general knowledge of software environments (particularly FileMaker, Access, Excel, Word)
• Strong understanding of and experience with database management and manipulation.
• Excellent troubleshooting/problem-solving skills and patience with customers.
• Excellent oral and written communication skills, as well as interpersonal skills
• Extensive customer service experience
• Self-motivated with a drive to completion. Ability to self-monitor and work independently.
• Familiarity with online payment systems and how to integrate into a database system
• Strong ability to prioritize and delegate in high stress situations.
• Basic understanding of accounting processes, knowledge of QuickBooks preferred
• Basic knowledge of Photoshop preferred

• Ability to develop and lead a team

 APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:

Complete application and submit a cover letter and resume as one document via http://bit.ly/affjobs.