POSITION:​ Summer Film Camp Instructor
DEPARTMENT:​ Young Filmmakers Program
HIRE DATE:​ Seasonal
REPORTS TO:​ Young Filmmakers Program Coordinator & Summer Camp Coordinator

MISSION/ENVIRONMENT: ​The Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television
to tell a story.

OVERALL JOB DESCRIPTION: ​Austin Film Festival is seeking instructors for its upcoming 16th​ Annual Summer Film Camp. Classes are offered for two age groups, 9-12 and 13-18, and run as one or two week long sessions. Class times vary depending on class topic. Summer Film Camp runs from June 4 through July 27. Instructors are responsible for the planning and the supervision of daily camp activities, including carrying out the approved AFF curriculum for their assigned class. Instructors will need to provide information for
background check.

For specific information on classes, visit https://austinfilmfestival.com/yfp/summercamp/

WORK HOURS: ​Part time, seasonal | Hours will vary on a project by project basis

COMPENSATION: ​Claymation Creations: ​$500

We are seeking instructors for the following sessions:

Claymation – 1:30p-5:30p

• June 11-15
• June 18-22
• June 25-29
• July 9-13
• July 16-20
• July 23-27

DUTIES & RESPONSIBILITIES ​: The responsibilities of Summer Camp instructors include but are not limited to:

• Must closely follow and adhere to the class curriculum
• Maintains a daily schedule based on class curriculum
• Responsible for creating and delivering all DVD media to each camper
• Must complete all class film projects prior to the end of each camp session
• Works closely with the Young Filmmakers Program Director and Summer Camp Coordinator to give constant updates on class progress, issues, etc.
• Provides direct supervision, discipline and rule enforcement for the safety of all campers
• Must be able to communicate and work cooperatively with parents, children and staff
• Must notify Executive Director and YFP Director of any and all safety issues in a timely manner and in writing
• Attends and assists with Summer Film Camp Showcase at the Galaxy Highland (Sunday August 6​th​)
• Keeps the integrity and mission statement of AFF
  

QUALIFICATIONS:

• Bachelor’s Degree from an Accredited University required
• A background in animation (for Claymation Creations)
• Knowledge of Final Cut Pro editing software, cameras, and other multimedia equipment
• Excellent analytical and problem solving skills
• Ability to prioritize constant changes and multi-task
• Excellent interpersonal skills and time management skills
• Maintain high standards of professionalism
• Previous experience with children is preferred, but not required

Ready to Apply? ​Send (1) a current resume with at least three references along with (2) a cover letter to ​ ​yfpcoordinator@austinfilmfestival.com​ with ​ the position title in the subject line. Include a brief description of
your past experience with Austin Film Festival & Screenwriters Conference, if applicable.

POSITION: Production Manager

HIRE DATES: June 15^th-December 1^st

COMPENSTATION: $8,000 (total)

WORK HOURS: June-December, Monday thru Friday, will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION: The Production Manager manages and coordinates all aspects of film exhibition and venue logistics, including digital technology, projection, shipping, contacting filmmakers, and overseeing Back of House Projection operations. The Production Manager also assists the Film Department with venue contracts, invoices, and payments, and filmmaker attendance. Excellent communication skills and customer service/support are also a vital part of the job. In addition, the Production Manager works with the Film Department to assure the  Film Program runs as smoothly and on time as possible. The Production Manager also produces Filmmaker Packets, communicates with filmmakers before, during and after the Festival, handles filmmaker registration and sound checks, tech support and troubleshooting, and provides any other necessary information to filmmakers screening at the Festival.

RESPONSIBILITIES: The responsibilities of the Production Manager include but are not limited to:

• Set up all computers for exhibition at venues
• Manage the database, flow and organization of all incoming digital film files
• Update the Filmmaker Packet and send to filmmakers upon a film’s acceptance
• Create spreadsheets and track all filmmaker information, materials, and deliverables, including exhibition files
• Schedule and coordinate equipment rentals needed at each venue and perform sound checks
• Contact filmmakers when deadlines are approaching or have passed, and make sure all deliverables arrive on time
• Create and collect preshow slideshows, trailers/bumpers and place in appropriate playlists
• Provide weekly reports and attend weekly timeline meetings
• Gather a team of Quality Checkers to ensure films play properly and meet festival requirements
• Keep Film Department updated on the schedule and status of all digital transfers
• Coordinate shipping logistics for all films
• Generate, update and maintain shipping budget with Film Department and Executive Department
• Attend all film department and staff meetings
• Recruit capable Projectionist Volunteers to work during the Festival
• Work with the Theater Operations Manager to oversee training and communication to all Theater Volunteers, mainly Projectionists
• Oversee and be ON CALL during all screenings throughout the Festival to troubleshoot any technical or staffing issues
• Serve as both tech point person before and during the festival
• Oversee Registration for attending filmmakers withing Film Department
• Manage all filmmaker purchases before the Festival
• Adhere to and complete a predetermined timeline
• Stay ahead of schedule and be preemptive with all deadlines and possible upcoming technical difficulties
• Provide exemplary customer service
• Provide wrap up and completion materials including but not limited to all shipping invoices, archiving of the film program and update Production Manager training materials
• Commitment to the AFF Mission Statement

QUALIFICATIONS:

• Must be familiar with the post production aspect of filmmaking
• Must have extensive knowledge of shooting aspect ratios, presentation aspect ratios, color space, projectors, film revision and sound
• Knowledge of both PCs/Mac and video and sound file format specifics, and extensive understanding and working knowledge of Final Cut and Adobe Premiere
• Extensive knowledge of MS Excel
• Must be able to handle high stress situations and multi-task
• Must be able to communicate effectively and efficiently
• Excellent time management, problem solving skills, and patience
• Experience working with and communicating with a large team
• Excellent interpersonal skills
• Extensive customer service experience
• Ability to prioritize and delegate in a fast paced environment
• Must be able to lift at least 25 lbs.

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:

Complete application via http://bit.ly/affjobs

POSITION:  Film Marketing Coordinator

HIRE DATES:  August 13^th – November 16^th

COMPENSATION: $2500 (total pay)

WORK HOURS: August-November, Part-time (20-30 hours), Monday thru Friday, will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference.

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story.

AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION:  The Film Marketing Coordinator works with the Marketing, Film and Development Departments to create an effective marketing plan for every film accepted into the Festival. The Film Marketing Coordinator facilitates and organizes partnership strategies and communicates this information to both the filmmakers and staff. In addition, the Film Marketing Coordinator creates and distributes marketing materials leading up to and during the festival.

RESONSIBILITIES: The responsibilities of the Film Marketing Coordinator include but are not limited to:

• Work with Marketing Director and Film Department to create an effective marketing plan for each film on behalf of the Festival
• Work closely with Ad Sales Coordinator to provide filmmaker information for marketing sales
• Work with participating Filmmakers to encourage and collect marketing materials (posters, postcards, etc.) and advise them on their individual marketing plans.
• Create leads and promote DISCOUNTED GROUP FILM PASSES to businesses, organizations, and other groups.
• Promote ticket sales (FILMMAKER TICKETS and ADVANCED GROUP TICKETS)
• Facilitate partnerships and attendance within the community
• Participate on PR/Marketing Conference Calls with all festival filmmakers
• Create flyers, dailies, and other marketing materials
• Maintain AFF social media presence
• Manage AFF Sched site during the Festival
• Manage a team of student interns and volunteers
• Create Weekly Status Reports for the Marketing and Film Departments
• Adhere to and complete a predetermined timeline
• Provide exemplary customer service
• Provide wrap up and completion materials including totals for ticket sales

QUALIFICATIONS:

• Bachelor’s Degree preferred
• Must have attended the Conference & Film Festival in previous years or have extensive knowledge of the Festival
• Must be available for the entire festival October 25-November 1, 2018
• A self-motivated, self-starter adept at juggling multiple projects and problem solving
• Strong written and verbal communication skills
• Attention to detail and good follow-through
• Extensive customer service experience
• Strong analytical and problem-solving skills
• Ability to prioritize and delegate in high stress, high volume situations; works well under pressure
• Microsoft Office skills required

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:

Complete application via http://bit.ly/affjobs

POSITION: Registration Director

HIRE DATES: June 1^st-December 15^th

COMPENSATION: $10,000 (total pay)

WORK HOURS: June- December, Monday thru Friday, will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION:  The Registration Director maintains and manages all registration information, including AFF FileMaker Pro database, (which includes all Festival orders) and physical check-in materials leading up to and during the Festival. While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment.  In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES: The responsibilities of the Registration Director include but are not limited to:

• Manipulate and maintain the Registration database (FileMaker Pro)
• Register each attendee in the AFF database (Early Registration and Walk-Up Registration included)
• Input extracurricular orders (Merchandise, Summer Camp, etc.)
• Maintain and troubleshoot daily accounting, as well as process credit cards charges/checks daily
• Organize, project manage and design (where applicable) registrant materials including: Badges and Passes, registration packets, party invites, registrant forms, etc.
• Manage a team of registration interns and volunteers prior to and during the festival
• Perform quality control audits to ensure accuracy, completeness, and proper usage of data
• Prepare and manage on-site Registration at the Driskill Hotel and Tech Center
• Review database design and integration of systems
• Work with Microsoft Office (Outlook, Word, and Excel), FileMaker Pro, and QuickBooks to produce reports and complete audits
• Create weekly status reports and attend weekly staff meetings
• Adhere to and complete a predetermined timeline
• Provide exemplary customer service via phone, email and in person
• Complete post-festival wrap-up

QUALIFICATIONS:

• *REQUIRED: MUST have intermediate knowledge of database programs and general knowledge of software     environments (particularly FileMaker, Access, Excel, Word)
• Bachelor’s Degree preferred

• Strong understanding of and experience with database management and manipulation
• Basic understanding of accounting processes, knowledge of QuickBooks preferred
• Basic knowledge of Photoshop preferred

• Ability to develop and lead a team

• A self-motivated, self-starter adept at juggling multiple projects and problem solving
• Strong written and verbal communication skills
• Attention to detail and good follow-through
• Extensive customer service experience
• Strong analytical and problem-solving skills
• Ability to prioritize and delegate in high stress, high volume situations; works well under pressure
• Microsoft Office skills required

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:
Complete application via http://bit.ly/affjobs

POSITION: Volunteer Manager
START DATE: July – Nov. 16
COMPENSATION: $6000 total contract position

WORK HOURS: Part-time, (30+ hours) Monday thru Friday, will require additional hours on weekends and in the weeks leading up to and during the Festival.

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story.

JOB DESCRIPTION: Our Volunteer Manager will be responsible for recruiting, managing, motivating and scheduling a large group of volunteers to support the staff and organization leading up to and during the Festival.

RESPONSIBILITIES:

• Reporting: providing weekly reports to the staff and Managing and Executive Directors as well as a clear wrap up report and updating of the bible after The Festival
• Recruiting volunteers: Organizing and managing a ‘Call for Volunteers’ Campaign, collaborating with other organizations to recruit volunteers, brainstorming and executing marketing initiatives to recruit new volunteers.
• Assessing volunteer needs based on specific department needs
• Maintaining the volunteer database
• Managing volunteers: ensuring volunteers show up for their shifts, working with them to create the best possible volunteer experience, tracking hours and handling volunteer appreciation events & wrap party
• Training: organizing volunteer orientations, working with departments to make sure all volunteer training needs are rightly understood.
• Communication: communicating clearly, professionally and consistently with large volunteer base as well as communicating constantly with staff
• Problem solving: managing openings that arise due to volunteer issues and solving problems by quickly relocating or recruiting new volunteers
• Collaborate Volunteer Staff
• Attend weekly staff meetings
• Provide exemplary customer service

QUALIFICATIONS:

• Bachelor’s Degree in relevant field
• Ability to generate enthusiasm in groups of volunteers
• Excellent problem solving skills & patience
• Experience managing and effectively communicating to large groups of people
• Excellent oral and written communication skills, as well as interpersonal skills
• Strong analytical and problem-solving skills
• Extensive customer service experience
• Ability to prioritize and delegate in high stress situations
• High common sense and good discretion; trustworthy and responsible communicator
• Outstanding organizational skills and attention to detail
• Experience managing large groups of volunteers
• Knowledge of database management

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:

Complete application via http://bit.ly/affjobs

POSITION: Theater Operations Manager

HIRE DATES: August 1^st – November 16^th

COMPENSATION: $5000 (total pay)

WORK HOURS: August-November, Part-time (20-30 hours), Monday thru Friday, will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference.

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story.

AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION: The Theater Operations Manager hires, trains and coordinates all film production volunteers and manages theater front of house operations during the festival. While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment.  In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES: The responsibilities of the Theater Operations Manager include but are not limited to:

• Hire and recruit all front of house staff and volunteers, including Theater Managers, Filmmaker Liaisons, interns and volunteers
• Coordinate, schedule, appoint and train all front of house staff and volunteers
• Attend all Film Department and Staff meetings
• Attend all venue walk-thrus; know venue size and expected attendance in order to determine volunteer and staff numbers
• Provide weekly reports to Managing Director and Film Department
• Conduct Quality Checks on all films being screened at the festival (this is a requirement of ALL film department staff)
• Prepare all Theater front of house materials including venue boxes, binders, introduction scripts & queue cards
• Adhere to and complete a predetermined timeline
• Assist Production Manager in performing tech checks with filmmakers during the festival as needed
• Provide daily attendance reports during the festival to Film and Executive departments
• Be prepared to fill positions, such as Theater Manager, and problem solve as needed
• Provide wrap up and completion materials

QUALIFICATIONS:

• Bachelor’s Degree preferred
• Must have attended the Conference & Film Festival in previous years or have extensive knowledge of the Festival
• Must be available for the entire festival October 25-November 1, 2018
• A self-motivated, self-starter adept at juggling multiple projects and problem solving
• Strong written and verbal communication skills
• Attention to detail and good follow-through
• Extensive customer service experience
• Strong analytical and problem-solving skills
• Ability to prioritize and delegate in high stress, high volume situations; works well under pressure
• Microsoft Office skills required

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HOW TO APPLY:

Complete application via http://bit.ly/affjobs