START DATE: July 1 – November 15
COMPENSATION: $7000 total contract position

WORK HOURS: 20-30 hours during the month of July, 40+ from August through the end of the Festival, Monday thru Friday. Will require additional hours on weekends and in the weeks leading up to and during the Conference.

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film to tell a story.

JOB DESCRIPTION: Our Volunteer Manager will be responsible for recruiting, managing, motivating and scheduling a large group of volunteers to support the staff and organization leading up to and during the Festival.

RESPONSIBILITIES:

• Reporting: providing weekly reports to the staff and Managing and Executive Directors as well as a clear wrap up report and updating of the bible
• Recruiting volunteers: Organizing and managing a ‘Call for Volunteers’ Campaign, collaborating with other organizations to recruit volunteers, brainstorming and executing marketing initiatives to recruit new volunteers.
• Assessing volunteer needs based on specific department needs
• Maintaining the volunteer database
• Managing volunteers: ensuring volunteers show up for their shifts, working with them to create the best possible volunteer experience, tracking hours and handling volunteer appreciation events
• Training: organizing volunteer orientations, working with departments to make sure all volunteer training needs are rightly understood.
• Communication: communicating clearly, professionally and consistently with large volunteer base as well as communicating constantly with staff
• Problem solving: managing openings that arise due to volunteer issues and solving problems by quickly relocating or recruiting new volunteers
• Attend weekly staff meetings
• Provide exemplary customer service

QUALIFICATIONS:

• Bachelor’s Degree in relevant field
• Excellent problem solving skills & patience
• Experience managing and effectively communicating to large groups of people
• Excellent oral and written communication skills, as well as interpersonal skills
• Strong analytical and problem-solving skills
• Extensive customer service experience
• Ability to prioritize and delegate in high stress situations
• High common sense and good discretion; trustworthy and responsible communicator
• Outstanding organizational skills and attention to detail
• Experience managing large groups of volunteers

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

DEPARTMENT: Volunteer Department

HIRE DATES:  August 1st–November 15th

REPORTS TO:  Volunteer Manager, Managing Director

COMPENSATION: $2,500 total contract

MISSION/ENVIRONMENT:  Austin Film Festival is dedicated to championing the work of filmmakers & artists as well as providing unique cultural events and services, enhancing public awareness and participation encouraging long lasting community partnerships.  While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment.  In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

OVERALL JOB DESCRIPTION: The Volunteer Coordinator is responsible for assisting in recruitment, scheduling, and the management of large groups of volunteers prior to and during the festival while maintaining constant communication with each department.

DUTIES & RESPONSIBILITIES: The responsibilities of the Volunteer Coordinator include but are not limited to:

• Assisting the Volunteer Manager in creating and revising the volunteer schedules
• Communicating with volunteers regarding their schedule
• Constantly checking volunteer needs at various festival venues
• Assessing volunteer needs based on specific department needs and update each department on the status and number of volunteers confirmed
• Implementing the volunteer plan to ensure all AFF marketing materials are distributed prior to and during the Festival
• Turning in Weekly Status Reports & attend weekly staff meetings
• Communicating clearly and consistently with a large volunteer base and staff members
• Managing a team of volunteers to set up and break down at the various sites
• Providing exemplary customer service
• Following a predetermined timeline
• Providing support in the planning and organization of the Volunteer Appreciation Party
• Providing wrap up and completion materials
• Commitment to the AFF Mission Statement

QUALIFICATIONS:

• Must be able to lift at least 25 lbs.
• Excellent analytical and problem solving skills
• Ability to be patient
• Experience working with and communicating with a team
• Excellent oral and written communication skills, as well as interpersonal skills
• Extensive customer service experience
• Ability to prioritize, delegate and work well in in high stress situations
• Ability to work within a database
• Ability to manage a large volume of information

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HIRE DATES:  July 15th-November 15th

REPORTS TO:  Managing Director

COMPENSATION: $6,000

WORK HOURS: July through November, full-time. This position will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference.

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION: The Venue Logistics Coordinator is responsible for organizing and following through with all logistical needs regarding signage and other related rentals at all venues as well as manage a team of volunteers to set up and break down at across all festival and conference locations.

RESPONSIBILITIES: The responsibilities of the Site Coordinator include but are not limited to:

• Securing a tech center, out of which all festival and conference operations will occur during the week of Oct. 24th
• Coordinating and supervising move-in, maintenance, and move-out of the tech center, including internet set up
• Working with the Executive Assistant to fulfill City of Austin requirements
• Acquiring the necessary equipment and rental items prior to the festival including banners, signs, director’s chairs, pipe and drape
• Serving as point person for any conference vendors
• Securing and managing walkies during the festival
• Assigning, programming/signing in/signing out AFF phones-mainly needed for transpo, volunteer team
• Managing and adhering to a set, pre-determined budget
• Working with the sponsorship team to ensure all sponsorship banners are properly on display and sponsor events are properly set up
• Securing the proper number of director’s chairs for panels and Q&A’s at various festival locations
• Adhering to all signage needs for Austin Film Festival TV Show, On Story®
• Coordinating with venues and preferred audio-visual contractor for proper timing of set up and breakdown of equipment
• Working closely with Conference team to ensure conference venues are set up in time for panels to begin
• Provide Conference team with updates on conference set up
• Coordinating all Conference water supply
• Serving as point person for any signage that needs to be created
• Securing a robust team of volunteers of 10-15 volunteers to help execute day to day load-in and outs, set up, and breakdown during the festival
• Completing Weekly Status Reports and attend weekly staff meetings
• Providing exemplary customer service
• Providing wrap up and completion materials, including inventory and invoicing

QUALIFICATIONS:

• Must be able to lift at least 25 lbs.
• Excellent analytical and problem solving skills
• Experience working with, communicating with and managing a team
• Excellent interpersonal skills and an ability to exercise patience
• Extensive customer service experience
• Ability to prioritize/delegate in high stress, high volume situations and deal with last minute changes

• Prior attendance to Austin Film Festival is a plus

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HIRE DATES:  October 15^th – November 8^th

HOURS: Monday through Friday, 40+ hours per week until the end of the festival, 10 – 20 hours per week during November.  Will require additional hours including nights and weekends during the festival.

REPORTS TO:  Managing Director

WORKS DIRECTLY WITH:  Conference Director, Conference Coordinator, Senior Film Program Director, Transportation Coordinator, Project Manager, Volunteer Manager

COMPENSATION: $500 contract

MISSION/ENVIRONMENT: The Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story.

OVERALL JOB DESCRIPTION:  Track travel (flight, hotel, and transportation) for guests such as panelists, awardees, actors and filmmakers while maintaining a strict budget and acting as point of contact for all travel questions during the festival.  Travel Coordinator will also be in direct contact with the Conference Coordinator regarding hotel accommodations, the Transportation Coordinator to incorporate ground transportation accommodations into travel plans, and occasionally the Volunteer team regarding transportation volunteers.

DUTIES & RESPONSIBILITIES:

The responsibilities of the Travel Coordinator include but are not limited to:

• Working with the Conference Director and the Film Department to book or change flights for select awardees, filmmakers, and panelists.
• Working with the Project Manager to coordinate hotel accommodations, adhere to hotel attrition, budgets, etc.
• Adhering to a strict, pre-determined budget, and communicating status of budget throughout the festival to the Executive Director.
• Communicating with guests about hotel and travel information and inputting that information into detailed itineraries with the Conference Coordinator, Film Department, and Transportation Coordinator.
• Communicating with relevant staff members regarding status of travel arrangements and being readily available to meet with staff at the office.
• Booking car service for select awardees, filmmakers, and panelists in home cities and in Austin as necessary.
• Working with the Transportation Coordinator to coordinate drop offs and pick ups at the airport, hotels and other festival venues, as well as providing necessary information regarding hotel stay.
• Working with the Transportation Coordinator to coordinate Red Carpet Transportation, and ensure talent arrives on time.
• Acting as point of contact for agents or managers when dealing with talent and keeping all acquired information organized and confidential.
• Acting as point of contact for AFF handlers, who are assigned to awardees, filmmakers, and panelists.
• Immediately notifying all parties about flight and hotel cancellations or changes.
• Adhering to and completing a predetermined timeline.
• Providing exemplary customer service.
• Providing wrap up and completion materials.
• Commitment to the AFF Mission Statement.

QUALIFICATIONS:

• Ability to manage and adhere to strict budget
• Ability to prioritize and delegate in high stress situations
• Must be able to lift at least 20 lbs.
• Excellent analytical and problem solving skills
• Experience working with and communicating with a team
• Excellent interpersonal skills
• Ability to be patient
• Extensive customer service experience

DEPARTMENT: Conference Department

HIRE DATES:  September 2nd–November 15th

HOURS: 20-30 hours per week until October, 40+ hours in office leading up to and during the festival.

REPORTS TO:  Conference Director, Managing Director

COMPENSATION: $500 total contract

MISSION/ENVIRONMENT:  Austin Film Festival is dedicated to championing the work of filmmakers & artists as well as providing unique cultural events and services, enhancing public awareness and participation encouraging long lasting community partnerships.  While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment.  In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

OVERALL JOB DESCRIPTION: The Pitch Competition Coordinator is responsible for the planning and organizing of AFF’s Annual Pitch Competition.

DUTIES & RESPONSIBILITIES: Responsibilities include but are not limited to the following:

• Keep track of pitch competition ticket purchases
• Contact all pitch participants and schedule them in their preferred time slots
• Print pitch tickets to be inserted in each participant’s registration packet
• Check-in with Conference Director about locking Pitch Competition judges
• Get release agreement forms signed from all pitch participants
• Be the MC for each pitch session (10 total) and the Pitch Finale Party (Saturday, October 27)
• Recruit an intern or assistant to help with each pitch session and the Pitch Finale Party

QUALIFICATIONS:

• Must be able to lift at least 25 lbs.
• Excellent analytical and problem solving skills
• Experience working with and communicating with a team
• Excellent oral and written communication skills, as well as interpersonal skills
• Extensive customer service experience
• Ability to prioritize, delegate and work well in in high stress situations

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

HIRE DATES:  August 1st – November 15th

COMPENSATION: $2,500

WORK HOURS: August-November, Part-time (25-30 hours) Monday through Friday during the month of August, full-time from September to November.

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story.

AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION:  The Film Marketing Coordinator works with the Marketing, Film and Development Departments to create an effective marketing plan for every film accepted into the Festival. The Film Marketing Coordinator facilitates and organizes partnership strategies and communicates this information to both the filmmakers and staff. In addition, the Film Marketing Coordinator creates and distributes marketing materials leading up to and during the festival.

RESPONSIBILITIES: The responsibilities of the Film Marketing Coordinator include but are not limited to:

• Learn overall AFF marketing practices, current relationships, strategies used in previous years, and all feature films with assistance of Film and Marketing departments
• Work with Marketing Director and Film Department to create an effective marketing plan for each feature film on behalf of the Festival
• Work closely with Development Assistant to provide filmmaker information for ad sales
• Work with participating Filmmakers to encourage and collect marketing materials (posters, postcards, etc.) and advise them on their individual marketing plans.
• Facilitate PR/Marketing Conference Calls with all festival filmmakers.
• Facilitate partnerships and attendance within the community
• Promote sales of filmmaker tickets and advanced group tickets.
• Create leads and promote discounted group film passes to businesses, organizations, and other groups.
• Create flyers, dailies, and other marketing materials.
• Provide social media content to marketing team, including Short Film announcements.
• Manage AFF Sched site during the Festival.
• Manage a team of student interns and volunteers.
• Create Weekly Status Reports for the Marketing and Film Departments.
• Adhere to and complete a predetermined timeline.
• Provide exemplary customer service.
• Provide wrap up and completion materials including totals for individual and bulk ticket sales.

QUALIFICATIONS:

• Bachelor’s Degree preferred
• Must have extensive knowledge of the Festival
• Must be available for the entire festival October 24-October 31, 2019
• A self-motivated, self-starter adept at juggling multiple projects and problem solving
• Strong written and verbal communication skills
• Attention to detail and good follow-through
• Extensive customer service experience
• Strong analytical and problem-solving skills
• Ability to prioritize and delegate in high stress, high volume situations; works well under pressure
• Microsoft Office skills required

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter