POSITION: Conference Director
HIRE DATE: June
WORK HOURS: Full time. In-Person. No remote opportunities available.
REPORTS TO: Executive Director
COMPENSATION: $75,000 + benefits. Final compensation will be commensurate with experience

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

JOB DESCRIPTION: The Conference Director’s role is to program the annual Writers Conference, work with the Film and Screenplay Department’s creative heads to develop and implement cross programming to ensure cohesion within Festival programming and across all Festival initiatives, market to both the general public and the established Conference and Festival registrant base, help create the Festival’s Program Book, and program and schedule additional year-round Austin Film Festival programs. The Conference Director will work with all departments in creating a cohesive program and to advocate the Festival’s mission throughout the year.

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES: The responsibilities of the Conference Director include but are not limited to:

Programming

• Create a program (200 panels over 4 days) which fulfills AFF’s mission and goals while sustaining the reputation of the Festival’s programming. This includes: inviting honorees, guest speakers and moderators, managing their expectations, creating panels based on industry news and visionary storytelling and catering to an audience of first-time attendees, professional screenwriters and filmmakers, and a general crowd of film lovers.
• Work closely with ED, Development, Screenplay and Film Departments to ensure programming is furthering the Festival’s mission.
• Maintain the excellence of the program, regardless of strict budget limitations.
• Facilitate and continue to build the slate of strong television premieres.
• Program retrospective screenings and corresponding guest programmers.
• Facilitate and continue to build the slate of strong television premieres.
• Assist with helping select jury members for all competitions.
• Event planning for year-round programs including but not limited to: Conversations in Film, screenplay readings, Young Filmmakers Program, writers retreats, and film screenings.

Communication

• Demonstrate timely and effective written and verbal communication.
• Act as the primary point of contact with all incoming speakers. Be thorough in setting and managing expectations, guidelines and schedules.
• Facilitate hospitality handlers for honorees and special guests; provide itineraries for parties involved.
• Manage a Conference team which consists of a Conference Coordinator, interns, and a large base of volunteers.
• Lead the Film and Screenplay Departments in continuing legacy cross-programming and establishing new Festival initiatives.

• Conduct weekly Creative Meetings with the ED, Senior Film Program Director and Script Competition Director to brainstorm new ideas and ensure goals are being met.
• Assist with helping select jury members for all competitions
• Identify and establish relationships with individuals and companies that can play a larger role within the Festival in future years (panelists, mentors, fellowship deals, etc.).
• Assist the Senior Film Programmer in creating a strong slate of marquee films for the Festival.
• Conduct ample research and outreach to distributors, producers, executives, and alum – executed and maintained year-round
• Travel to LA and set meetings with distribution and production competitions
• Help coordinate guests for each film to make every screening an event
• Utilize the Festival’s history to help secure programming
• Attend weekly staff meetings and marketing meetings w/ detailed weekly reports. Advocate for the Festival’s mission in all meetings. Create excitement throughout departments by communicating secured guests and programming
• Collect and edit panelists’ photos, bios, addresses and all contact information; maintain Conference contact database.
• Work with Marketing department to create and execute marketing plan for the Film Festival, Conference, and year-round events, including outreach to past and potential new registrants, partner organizations, screenwriting and filmmaking groups, and schools & universities; Conference and other Festival brochures.
• Collect, organize, and turn in content for the Program Book

Event Logistics

• Oversee registration, gift baskets, Festival bags for all panelist and moderators.
• Work with ED to secure all venues for Conference and oversee complete production of Conference including hotel BEOs, Conference signage, chairs and audio.
• Write panel, bio, schedule content for the Program Book

QUALIFICATIONS:

• Bachelor’s Degree

REQUIRED SKILLS:

• Loves to solve problems
• Able to focus on important goals amid uncertainty
• Balanced technical ability with people skills

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current resume
• Provide at least three references
• Regional applicants only

POSITION: Theater Operations Manager
HIRE DATES: September 1st – November 7th
WORK HOURS: Contract. Monday – Friday, will require additional hours and weekends in the weeks leading up to and during the Festival and Conference. In-Person. No remote opportunities available. Local applicants are preferred.
REPORTS TO: Film Department
COMPENSTATION: $625/week

ABOUT US: Austin Film Festival (AFF) furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film, television, theatre, and new media to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships. The Austin Film Festival is a not-for-profit 501c3 corporation.

JOB DESCRIPTION: The Theater Operations Manager hires, trains, and coordinates all theater manager and film liaison volunteers and manages theater Front of House operations during the festival.

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast-paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES: The responsibilities of the Theater Operations Manager include but are not limited to:

Pre-Festival:

• Recruit and hire all Front of House staff and volunteers, including theater managers, filmmaker liaisons, interns and volunteers
• Coordinate Front of House team, including scheduling and training on AFF’s policies and procedures
• Prepare all Front of House materials, including venue boxes, binders, introduction scripts, and cue cards
• Work with Accounting department to train theater managers on taking payments at venues
• Attend all venue walk-thrus; know venue size and expected attendance in order to determine number of volunteer and staff members needed

During the Festival:

• Update Theater Manager schedules, fill positions as needed
• Maintain Front of House materials, as needed, including venue boxes, binders, introduction scripts and cue cards
• Assist Production Manager in performing tech checks with filmmakers during the Festival as needed
• Provide daily attendance reports during the Festival to Film and Executive departments

Post-Festival:

• Provide wrap up of Front of House materials
• Provide completion materials, including but not limited to wrap up report, archive documents and resources, and updated Theater Operations training materials

Ongoing:

• Attend all Film Department and Staff meetings
• Provide weekly reports to Executive Director, Managing Director, and Film Department
• Adhere to and complete a predetermined timeline
• Provide exemplary customer service
• Commitment to the AFF Mission Statement

QUALIFICATIONS:

• Bachelor’s Degree preferred
• Must have extensive knowledge of the Festival & Writers Conference
• A self-motivated, self-starter adept at juggling multiple projects and problem solving
• Strong written and verbal communication skills
• Attention to detail and good follow-through
• Extensive customer service experience
• Strong analytical and problem-solving skills
• Ability to prioritize and delegate in high stress, high volume situations; works well under pressure
• Must have a car
• Microsoft Office skills required
• Must be available during the Austin Film Festival which takes place October 29th – November 5th, 2026

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current resume
• Provide at least three references

POSITION: Venue Logistics Coordinator
HIRE DATES: August 1st – November 15th
REPORTS TO: Executive Director
COMPENSATION: $9,000

WORK HOURS: July through November, full-time. This position will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference.

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

OVERALL JOB DESCRIPTION: The Venue Logistics Coordinator is responsible for organizing and following through with all logistical needs regarding signage and other related rentals at all venues as well as manage a team of volunteers to set up and break down at across all festival and conference locations.

RESPONSIBILITIES: The responsibilities of the Site Coordinator include but are not limited to:

• Securing a tech center, out of which all festival and conference operations will occur during the week of Oct. 29th
• Coordinating and supervising move-in, maintenance, and move-out of the tech center, including internet set up
• Working with the Executive Assistant to fulfill City of Austin requirements
• Acquiring the necessary equipment and rental items prior to the festival including banners, signs, director’s chairs, pipe and drape
• Serving as point person for any conference vendors
• Securing and managing walkies during the festival
• Assigning, programming/signing in/signing out AFF phones-mainly needed for transpo, volunteer team
• Managing and adhering to a set, pre-determined budget
• Working with the sponsorship team to ensure all sponsorship banners are properly on display and sponsor events are properly set up
• Securing the proper number of director’s chairs for panels and Q&A’s at various festival locations
• Adhering to all signage needs for Austin Film Festival TV Show, On Story®
• Coordinating with venues and preferred audio-visual contractor for proper timing of set up and breakdown of equipment
• Working closely with Conference team to ensure conference venues are set up in time for panels to begin
• Provide Conference team with updates on conference set up
• Coordinating all Conference water supply
• Serving as point person for any signage that needs to be created
• Securing a robust team of volunteers of 10-15 volunteers to help execute day to day load-in and outs, set up, and breakdown during the festival
• Completing Weekly Status Reports and attend weekly staff meetings
• Providing exemplary customer service
• Providing wrap up and completion materials, including inventory and invoicing

QUALIFICATIONS:

• Must be able to lift at least 25 lbs.
• Excellent analytical and problem solving skills
• Experience working with, communicating with and managing a team
• Excellent interpersonal skills and an ability to exercise patience
• Extensive customer service experience
• Ability to prioritize/delegate in high stress, high volume situations and deal with last minute changes
• Prior attendance to Austin Film Festival is a plus

APPLICATION MATERIALS:

• Current resume with at least three references
• Cover letter

POSITION: Production Manager

HIRE DATES: July 1 – December 1

WORK HOURS: July: Part-time (20 hours/week); August 1 – December 1: Full time. Contract. Monday thru Friday, will require additional hours and weekends in the weeks leading up to and during the Festival and Conference. In-Person, no remote opportunity. Local applicants are preferred.

REPORTS TO: Senior Film Programmer, Executive Director

COMPENSTATION: $3,500 / month

ABOUT US: Austin Film Festival (AFF) furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film, television, theatre, and new media to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships. The Austin Film Festival is a not-for-profit 501c3 corporation.

JOB DESCRIPTION: The Production Manager manages and coordinates all aspects of film exhibition and screening logistics, including digital technology, projection and recruiting projectionists, equipment needs, contacting filmmakers, and overseeing Back of House Projection operations. The Production Manager works with the Film Department to ensure the Film Program runs as smoothly and on time as possible, adheres to screening venue contracts, and supports production of Filmmaker Packets. Excellent communication skills and customer service/support with filmmakers before, during and after the Festival, including supporting filmmaker registration, sound checks, tech support, troubleshooting, and providing any other necessary information to filmmakers screening at the Festival.

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast-paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES: The responsibilities of the Production Manager include but are not limited to:

Data & File Management

• Manage the database, organization, and flow of all incoming digital film files
• Create spreadsheets and track all filmmaker information, materials, and deliverables, including exhibition files
• Update the Filmmaker Packet and send to filmmakers upon a film’s acceptance
• Create and collect preshow slideshows, trailers/bumpers and place in appropriate playlists

Equipment & Technology Management

• Schedule and coordinate equipment rentals needed at each screening venue
• Move, set up all computers for exhibition at screening venues
• Perform sound checks at screening venues
• Coordinate logistics for all films and screenings
• Follow and complete backup procedures for digital files
• Serve as screening tech point person before and during the Festival

Team Management

• Gather a team of Quality Checkers to ensure films play properly and meet Festival requirements
• Recruit capable Projectionist Volunteers to work during the Festival
• Work with the Theater Operations Manager to oversee training and communication to all Theater Volunteers, specifically Projectionists
• Attend all film department and staff meetings
• Oversee and be ON CALL during all screenings throughout the Festival to troubleshoot any technical or staffing issues

Communication & Customer Service

• Contact filmmakers about deadlines and make sure all deliverables arrive on time
• Support Registration of attending filmmakers with Film Department
• Keep Film Department updated on the schedule and status of all digital transfers
• Establish connections with screening venue contacts
• Provide weekly reports and attend weekly meetings
• Adhere to and complete a pre-determined timeline
• Stay ahead of schedule and be preemptive with all deadlines and possible upcoming technical difficulties
• Provide exemplary customer service
• Provide completion materials, including but not limited to wrap up report, final invoices, receipts, archiving of the film program, and updating Production Manager training materials
• Commitment to the AFF Mission Statement

QUALIFICATIONS:

• Must be familiar with the post-production aspect of filmmaking
• Must have extensive knowledge of film aspect ratios, presentation aspect ratios, color space, projectors, film revision and sound
• Knowledge of both PCs/Mac, and video and sound file format specifics, and extensive understanding and working knowledge of Final Cut and Adobe Premiere
• Extensive knowledge of MS Excel
• Extensive customer service experience
• Experience working with and communicating effectively and efficiently with a large team
• Must be able to handle high stress situations and multi-task
• Ability to prioritize and delegate in a fast-paced environment
• Excellent time management, problem solving skills, and patience
• Must have a car
• Must be able to lift at least 25 lbs. and attend to all equipment needs at screening venues
• Must be available during the Austin Film Festival which takes place October 29 – November 5, 2026

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current résumé
• Provide at least three references

POSITION: Executive Assistant
START DATE: May  2025
WORK HOURS: Part time. In-Person. No remote opportunities available.
REPORTS TO: Executive Director
COMPENSATION: $20.00/hr / approximately 20-25 hours per week

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

JOB DESCRIPTION: The primary role of the Executive Administrator is to assist the Executive Director with various administrative projects. In this role, the person should be organized, able to multi-task various projects at once, and have a great sense of humor.

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES:

The responsibilities of the Executive Administrator include, but are not limited to:

• Oversee and manage Grants: research, calendar deadline date, timeline for completion and reporting
• Manage, hire, train and delegate interns for the Executive Department
• Filing all paperwork and keeping files clear and concise for auditing purposes
• Work with bookkeeper, auditor and accountant with sensitive information
• Manage accounts receivable and accounts payable
• Sponsorship, Ads, Film & Food, Grants, Invoices – Prepare contracts and keep files for audit
• Upkeep of regular monthly bills, invoicing, taxes, insurance, rent, credit cards, 401k and assisting the bookkeeper
• Acting as point of contact for all permitting via the City of Austin
• Organize board of directors meetings (three a year)
• Assist in HR related matters that tend to be confidential and sensitive – HR Team consists of Office Manager, Barb, Accounting, and Executive Assistant.
• Other responsibilities as the job may require

QUALIFICATIONS:

• Bachelor’s Degree from an Accredited University Required
• Excellent organizational skills and responsibility
• Excellent problem-solving skills and patience
• Experience working with and communicating with a team
• Excellent interpersonal skills
• Strong crisis-management skills
• Extensive customer service experience
• Ability to prioritize and delegate in high stress situations
• Able to multi-task and switch tasks quickly
• Great note taking and comprehension skills
• Must be detail-oriented Microsoft Office proficiency is required
• Basic knowledge of Quickbooks, Notion, or other Project Management system
• Sense of humor
• Must be available during the 2025 Austin Film Festival which takes place October 29^th through Nov 5^th

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current resume
• Provide at least three references