POSITION: Merchandise Coordinator

START DATE: October 24 – November 3

WORK HOURS: Contract, will require additional hours on weekends and in the days during the Festival and Conference. In-Person. No remote opportunities available. Regional applicants are preferred.

COMPENSATION: $1600 (total pay)

 

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

 

JOB DESCRIPTION: The Austin Film Festival’s Merchandise Coordinator is responsible for managing the Merchandise Table at the Festival’s Registration Center. Duties include overseeing inventory, arranging displays of items, handling sales transactions, providing daily reports to AFF’s Accountant, and training volunteers.

 

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

 

RESPONSIBILITIES: The responsibilities of the Merchandise Coordinator include but are not limited to:

• Organize AFF merchandise, including handling, packing, moving stock from the storage area to the Merchandise Table; and return to AFF Office
• Designing and setting up enticing product and promotion displays
• Work with AFF Accountant to accurately price everything
• Recruit, train, and schedule volunteers to work the Merchandise Table
• Provide customer service for inquiries and purchase
• Supervise purchasing activities, as well as product returns and exchanges.
• Monitor inventory and customer demand, restock as needed
• Track sales transactions
• Provide daily inventory updates and sales reports to AFF Accountant

 

QUALIFICATIONS:

• High school diploma or GED
• Experience in customer service
• Experience in leading a team
• Ability to design creative and appealing displays
• Excellent organizational, interpersonal, and communication skills
• Experience with Microsoft Office
• Must be able to lift at least 25 lbs.
• Must be available during the 2022 Austin Film Festival which takes place October 27^th – November 3^rd

 

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current resume
• Provide at least three references
• Complete Workwolf Packfinder test for this specific role

POSITION: Audience Awards Coordinator

HIRE DATES: October 24– November 4

WORK HOURS: Contract, will require additional hours on weekends and in the days during the Festival and Conference. In-Person. No remote opportunities available. Regional applicants are preferred.

COMPENSATION: $750 (total pay)

 

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

 

JOB DESCRIPTION: The Austin Film Festival’s Audience Awards Coordinator is responsible for managing the distribution and tally of Audience Award Ballot. Duties planning and following ballot processing and providing daily reports to ?, and training volunteers.

 

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

 

RESPONSIBILITIES: The responsibilities of the Audience Awards Coordinator include but are not limited to:

• Plan, prepare, execute the distribution, and tally of AFF’s Audience Award Ballots
• Recruit and train volunteers to assist with Ballot distribution and retrieval
• Develop and follow data gathering, audit, and internal control standards
• Apply analytical skills to comprehend and reconcile Ballot data, and perform mathematical computations with accuracy
• Perform daily audits to ensure data accuracy
• Provide daily reports to ?

 

QUALIFICATIONS:

• High school diploma or GED
• Experience in customer service
• Experience working with and communicating with a team
• Experience with Microsoft Office
• Excellent analytical and problem-solving skills
• Ability to manage a large volume of information
• Must be available during the 2022 Austin Film Festival which takes place October 27^th – November 3^rd

 

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current resume
• Provide at least three references
• Complete Workwolf Packfinder test for this specific role

POSITION: Transportation Coordinator

HIRE DATES: September 1 – November 7 (10 weeks)

Part Time: September 1 – October 9

Full Time: October 10 – November 7

WORK HOURS: Contract. Monday thru Friday, will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference. In-Person. No remote opportunities available. Regional applicants are preferred.

COMPENSATION: $5,000 total pay (over 10 weeks)

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

JOB DESCRIPTION: Evaluate and facilitate Festival transportation based on guests’ travel accommodations, Conference needs, Red Carpets and other special events, Audio/Visual needs, lighting equipment, Festival Set-up and Break-down (Venue Logistics and Registration) needs and other circumstances determined by the Executive Director, Conference Director, Conference Coordinator, Development Director, Film Department, Managing Director, and Travel Coordinator.

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES: The responsibilities of the Transportation Coordinator include but are not limited to:

• Working with the Volunteer Department and other Staff to recruit drivers
• Attending all Volunteer orientations
• Recruit, train and oversee scheduling of transportation volunteers/interns
• Must perform one test drive with each driver that has not driven with the Festival in the past
• Contacting local companies for possible drivers and festival volunteers
• Book the transportation for the Film Texas BBQ Party and Heart of Film Party (2 Charter Shuttles per party)
• Check Theatre and Party Buses out at the end of the shift, usually around 1:30am-2:00am
• Act as the sole scheduler for all Festival vehicles and needs (SUV’s, Vans, Shuttles)
• Collecting the necessary documentation to obtain driving records for all drivers
• Managing and dispatching a team of qualified drivers during all events
• Organizing and providing necessary materials such as maps, contact lists and communication devices for drivers
• Inquire and coordinate any towing needs during the festival
• Coordinate all airport logistics including lane closures and greeting desk at Austin-Bergstrom International Airport
• Working directly with Travel Coordinator and Conference Assistant to coordinate all travel and hotel information
• Coordinating the transportation of all the Conference guests and panelists (150-200)
• Coordinating the transportation for Red Carpet film talent and their guest(s)
• Creating Weekly Status Reports and reporting to the Executive Director regarding updates
• Attending weekly Staff Meetings
• Adhering to and completing a predetermined timeline
• Set weekly timeline meetings with Managing Director
• Providing exemplary customer service
• Providing wrap up and completion materials
• Commitment to the AFF Mission Statement

 

 

QUALIFICATIONS:

• Strong analytical and problem-solving skills
• Risk assessment and crisis management skills
• Demonstrate great leadership skills at all times
• Excellent oral and written communication skills, as well as interpersonal skills.
• Experience managing and effectively communicating to large groups of people
• Quick Learner and highly adaptable to changing environment and situations
• Must be able to function on little sleep and high stress situations
• Highly organized both physically and mentally
• Microsoft Office skills required
• Must be very efficient at using Microsoft Excel (efficient enough to solve most planning and logistic problems with Excel rather than using it only as chart)
• Understanding of basic insurance policies and guidelines regarding vehicles and drivers
• Extensive customer service experience
• Must have the ability to prioritize, adapt and delegate in high stress situations
• Must exercise patience and remain level-headed under stress
• Must be over the age of 25
• Must provide driving record and proof of insurance
• Must be available during the 2022 Austin Film Festival which takes place October 27^th – November 3^rd

 

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current resume
• Provide at least three references
• Complete Workwolf Packfinder test for this specific role

POSITION: Pitch Competition Coordinator

HIRE DATES: September 1 to October 31 (Pitch Finale is Sat. Oct. 29)

Part Time: September 1 – October 26

Full Time: October 27– 31

WORK HOURS: Full-time / contract

Contract. Monday thru Friday, will require additional hours on weekends and in the week during the Festival and Conference. In-Person. No remote opportunities available. Regional applicants are preferred.

REPORTS TO: Managing Director

COMPENSATION: $1,500 (total pay)

 

ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships.

 

JOB DESCRIPTION: The Pitch Competition Coordinator is responsible for the planning, scheduling, organization, registration, and production of AFF’s Annual Pitch Competition events held during the 2022 Festival. Previous customer service experience is required.

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES: The responsibilities of the Pitch Competition Coordinator include but are not limited to:

• Oversee registration for all pitch participants and schedule them in their preferred time slots
• Responsible for being the host for all pitch sessions
• Keep track of pitch competition ticket purchases
• Point of contact for all registration and tech needs for participants and panelists
• Check-in with Conference Director about locking Pitch Competition judges
• Responsible for collecting release agreement forms from all pitch participants
• Recruit an intern or assistant to help with each Pitch Session and the Pitch Finale Party
• Creating spreadsheets and tracking all pitch session information, materials, and deliverables, including backup files
• Working with Production & Volunteer Departments to oversee training and communication to all volunteers, if applicable
• Responsible for creating and collecting pre-show slideshows, trailers/bumpers and placing in appropriate playlists
• Overseeing and being on call during all conference programming throughout the Festival to troubleshoot any technical or staffing issues
• Serving as pitch point person before and during the festival
• Will assist will all festival events if needed
• Attending all Production and Staff meetings
• Provide weekly reports to Executive Director, Managing Director, Creative Director, and Screenplay Department in addition to weekly timeline meetings
• Adhering to and completing a predetermined timeline
• Staying ahead of schedule and being preemptive with all deadlines
• Providing exemplary customer service
• Complete post-festival wrap-up and completion materials including but not limited to archiving of the conference program, data collection and delivery of said data post-festival and updates to the Pitch Coordinator Bible
• Provide exemplary customer service via phone, email and in person
• Complete post-festival wrap-up
• Commitment to the AFF Mission Statement

QUALIFICATIONS:

• Previous event coordination experience preferred
• Extensive customer service experience

REQUIRED SKILLS:

• Knowledge of both PCs/Mac and video and sound file formats specifics
• Must have a calm persona in high stress situations and the ability to multitask
• Excellent time management, problem solving skills & patience
• Experience working with and communicating with a large team
• Excellent interpersonal skills
• Strong analytical and problem-solving skills
• Ability to prioritize and delegate in a fast-paced environment
• Must be able to lift at least 25 lbs.
• Microsoft Office skills required, with extensive knowledge of MS Excel

 

HOW TO APPLY:

• Complete application via http://bit.ly/affjobs
• Submit a cover letter
• Submit a current resume
• Provide at least three references
• Complete Workwolf Packfinder test for this specific role