Department Description: The Development Department’s primary role is to cultivate and maintain relationships with local and national sponsors to raise money for the festival. The primary goal of the position is to raise money in cash sponsorships for the Austin Film Festival, On Story, and the Film & Food Party. The purpose of the Development Department is to cultivate new corporate sponsorships, both locally and nationally. The duties include searching out and cold calling new sponsors, setting up meetings, creating presentation material, closing sponsors, preparing sponsor agreements, maintaining relations with the sponsors during the festival and providing each sponsor with a follow-up report which encapsulates the Festival’s fulfillment of the sponsorship agreement.

Job Description: AFF is seeking interns to work in the Development Department on a variety of daily tasks and projects that will assist in fundraising for the festival, helping build partnerships with corporate clients, aiding in the execution of networking events, and maintaining sponsor and partner relations.

Job Responsibilities:

• Contacting potential sponsors and partners through emails and phone calls
• Negotiating festival promotion for food trade with local restaurants
• Researching potential sponsor targets
• Assist with writing marketing proposals for local businesses
• Sponsor database management
• Helping acquire sponsor assets, marketing materials, and collateral and understand how the sponsor wants to use these items to market their company during the festival
• Collaborate with the Development Team on generating new avenues for sponsorship and new outreach for sponsors
• Assist in maintaining communication with sponsors
• Assist in creating Final Reports and build final report materials post festival

Project Ownership Opportunities:

Approximately a month into each internship, interns will be assigned one of the following projects to own throughout the rest of the internship’s duration. Project assignment is based upon interns’ capabilities and goals.

• Food Trade Project
• Sponsor Ownership in Fulfillment
• Exhibit Hall Management
• Film and Conference Sponsor Management

Interns will get the opportunity to:

• Gain experience in cold calling and corporate company outreach
• Learn people skills and develop skills to work with individuals
• Experience event management
• Build tenacity
• Learn marketing assets within a company and corporate sponsorship opportunities
• Hospitality skills and customer service
• Event Production and Event Logistics

Qualifications:

• People Skills
• Strong communication skills and customer service
• Time management
• Excellent organization skills
• Keen attention to detail
• Ability to stay calm under pressure
• Microsoft Suite proficiency
• Event experience preferred
• Must be able to lift at least 25 lbs.

Timeframe: Spring Semester. Summer Semester into Fall Semester

Department Description: The Event Planning and Hospitality lives within the Development Department. The Development Department’s primary role is to cultivate and maintain relationships with local and national sponsors to raise money for the festival. The primary goal of the position is to raise money in cash sponsorships for the Austin Film Festival, On Story, and the Film & Food Party. The purpose of the Development Department is to cultivate new corporate sponsorships, both locally and nationally. The duties include searching out and cold calling new sponsors, setting up meetings, creating presentation material, closing sponsors, preparing sponsor agreements, maintaining relations with the sponsors during the festival and providing each sponsor with a follow-up report which encapsulates the Festival’s fulfillment of the sponsorship agreement.

Job Description: AFF is seeking interns to work in the Development Department under the Development Events Coordinator to assist on planning, building, and working on the logistics for the hospitality events during the festival. A typical day will include researching and contacting the top businesses and restaurants in town for partnerships in our Film & Food Fundraising Party, researching venues for parties, creating copy for marketing materials for Film & Food and festival parties, and updating partnership database. Festival requirements include attending festival parties to assist in line and volunteer management, set-up and tear-down, and act as an AFF Contact person for guests with questions.

Job Responsibilities:

• Helping acquire sponsor assets, marketing materials, and collateral and understand how the sponsor wants to use these items to market their company during the festival
• Collaborate with the Development Team on generating new avenues for sponsorship and new outreach for sponsors
• Vetting venues, restaurants, or vendors for one of our late-night festival parties
• Help Development Events Coordinator with auction outreach
• Assist in finalizing details for fall fundraising event
• Assist in maintaining communication with sponsors, vendors, and venues
• Create Final Reports and build final report materials post festival

Project Ownership Opportunities:

Approximately a month into each internship, interns will be assigned one of the following projects to own throughout the rest of the internship’s duration. Project assignment is based upon interns’ capabilities and goals.

• Film & Food Restaurant and Auction Management
• Alcohol Partnership Management

Interns will get the opportunity to:

• Gain experience in corporate company outreach
• Learn people skills and develop skills to work with individuals
• Experience event management
• Build tenacity
• Learn marketing assets within a company and corporate sponsorship opportunities
• Hospitality skills and customer service
• Event Production and Event Logistics

Qualifications:

• People Skills
• Strong communication skills and customer service experience
• Interest in event planning and execution
• Time management
• Excellent organization skills
• Strong attention to detail
• Ability to stay calm under pressure
• Microsoft Suite proficiency
• Event experience preferred
• Must be able to lift at least 25 lbs.
• If available throughout the festival, these interns must be 21 years of age or older and have access to reliable transportation

Timeframe: All Year. Spring Semester. Summer Semester into Fall Semester

Department Description: Held during the first four days of the Festival, the annual Writers Conference celebrates the writer’s contribution to film, television, and new media. It features panels and events that cover the art, craft, and business of storytelling as told by leading Hollywood showrunners, writers, directors, producers, managers, agents, and industry executives. Past panelists include David Benioff & D.B. Weiss, Greta Gerwig, Bill Hader, Lulu Wang, and Keenen Ivory Wayans.

Job Description:  You will work directly with the Creative Director to coordinate panels, conduct research on potential speakers, topics, and industry trends; write copy for programmed panels, and assist with marketing efforts. This is an opportunity to gain experience in both the film and event planning industries.

During the Conference, Creative interns will have the unique opportunity to act as Room Mangers for Conference events, allowing them to interact with and host our renowned panelists and moderators, manage a space, and gain access to more Conference content than any of our other volunteer or internship positions.

Job Responsibilities:

• Assist Conference Department with Conference preparation including research on potential candidates, marketing initiatives, compiling materials, and pitching and writing content for AFF’s website
• Manage panel rooms during the Conference, greeting panelists and moderators while leading a team of volunteers
• Ideal candidates will have equal interest in event production and the film industry
• Assist with adapting some or all of the conference events for the virtual space

Project Ownership Opportunities:
Approximately a month into each internship, interns will be assigned one of the following projects to own throughout the rest of the internship’s duration. Project assignment is based upon interns’ capabilities and goals.

Festival Research Initiative: As more and more events are returning to an in-person format, this could be a great opportunity to learn from them. Not only can we see how they’re handling returning to in person, but in other aspects too? What are some new things festivals are doing and how is their audience responding to it? Learning from other festivals can help us adapt, change, and put on an even better event.

Panelist of the Day: The Panelist of the Day marketing strategy is one of the main initiatives leading up to the Conference. It gets our audience familiar with our panelists, drives last minute badge sales, and provides consistent social media content.

Script Analysis: In preparation for the Conference and our live readings of unproduced scripts, scripts in consideration will need to be read and analyzed while those chosen for readings must be prepared for actors.

Tricks of the Trade: Tricks of the Trade is one of our most popular and visited pages Using this as a tool to promote the Conference along with past and upcoming panelists would be a smart move. It’s something our audience is familiar with, could be promoted in newsletters and provide solid social media content.

Interns will get the opportunity to:

• Develop communication skills
• Gain exposure into the execution and process of event planning
• Enhance time management skills
• Broaden their understanding of how conferences, particularly within the film industry, work

Qualifications:

• Great interpersonal skills
• Ability to multitask
• Highly organized
• Complete projects efficiently and thoroughly on a tight deadline
• Ability to perform in high-stress situations with ease
• Experience with managing a team or group of people is preferred
• Knowledge of screenwriters and independent film is preferred

Timeframe: We are looking for 8-15 interns between the months of January and November who can work a schedule for Spring/Summer, Summer/Fall, or the duration of the year for an average of 12-15 hrs/week.

Department Description: This department welcomes all guests into the office and serves as a liaison between all departments. Other responsibilities include but are not limited to: management of all orders coming through AFF, registration, hotel reservations, organization of the office, supply maintenance, collateral print projects and mail outs, incoming mail, membership, recruitment/training of interns/staff/contract employees, open & close the office, etc.

Job Description: An Office Management intern will assist the Office Manager in maintaining an efficient office environment. They will aid in facilitating the operations of the membership program, fulfilling merchandise orders, running errands for the office (car required), as well as administrative duties such as data entry and general day-to-day phone calls (customer service a plus!).

Job Responsibilities:

• Project coordination: maintaining deadlines, getting price quotes, creating priorities, assisting in the implementation of year-long projects (membership, registration, food trade).
• Researching and creating systems and structures that help support the organization.

Project Ownership Opportunities:

Approximately a month into each internship, interns will be assigned one of the following projects to own throughout the rest of the internship’s duration. Project assignment is based upon interns’ capabilities and goals.

Food Trade and Donations: The Festival utilizes relationships with Austin businesses to its benefit especially when it comes to food trade. This project will give interns the opportunity to collaborate with the Development team to help create relationships with local businesses for the potential of food trade during the Festival and throughout the year. With these relationships would also come the fulfilment of providing food and lunches for staff and sticking to a budget that is provided for them while learning customer service and sales experience.

Membership: This project will allow an intern to help manage our membership base. This would include communicating with members regarding upcoming events, membership renewal (via mail, phone calls or email?), fulfilling membership orders/renewals, conducting research into other membership opportunities at other organizations, upkeep of database for current interns.

Merch/Collateral: The Festival heavily relies upon printed materials and merchandise. This project will give interns the opportunity to manage and create timelines, conduct research, practice organization and gain customer service by fulfilling orders.

Interns will get the opportunity to:

• Develop organizational and analytic skills
• Customer service experience
• Enhance communication skills

Qualifications:

• Self-motivated
• Excellent organizational skills
• Exemplary communication skills
• Process-oriented problem-solver
• Events experience preferred
• Proficiency in Microsoft Office preferred, especially Excel
• Administrative experience preferred
• Commitment to excellence, fun, and meeting goals

Timeframe: Spring & Summer/Fall (no Summer only internships)

Department Description: Austin Film Festival’s Script Competitions are one of the most highly respected writing contests of its kind.  Past entrants have found success with signing with agents and managers, getting their scripts optioned and produced, and being staffed in TV writers’ rooms.  The competition received 13,175 entries in 2020.  Due to the high volume of submissions, the Script Competition Department operates year-round and needs a team of highly skilled and trustworthy interns to maintain AFF’s high standard of quality.  On average, 8-10 interns will be recruited each session (Spring, Summer, and Fall).  Applicants are encouraged to apply as early as possible.

Job Description:  Script Competition Department interns are primarily responsible for helping facilitate and execute Competition marketing initiatives, onboarding and assigning readers scripts, and frequently answering entrant questions via email and phone. Interns will get the opportunity to develop skills within the following areas: people and time management, customer support, and data compilation.

Job Responsibilities:

Spring Applicants (January – May)

• Promoting and marketing the Screenplay Competition to various film schools, writers’ groups, organizations, blogs, message boards, and through social media
• Processing screenplay submissions and entering entrant information into databases
• Assisting with tracking competition readers’ progress and reviewing their notes

Summer Applicants (May – August)  

• Data entry, analysis, and database management
• Assists department heads with managing team of readers including facilitating communications, tracking progress, recruiting, reviewing notes, etc.
• Assists with department marketing initiatives including generating social media posts, marketing outreach, and initiative implementation
• Editing and proofing reader notes
• Assisting with preparing notification letters to all screenplay entrants
• Basic office assistance such as answering phones and filing
• Assist with year-round events

Fall Applicants (August – December)  

• In order to be considered, Fall interns MUST be available all day on Saturday, October 23 plus one entire additional day of the Conference (Wednesday October 20 – Sunday October 24) to assist in the production of the Austin Film Festival
• Responsible for managing rooms/department registration tables at the Festival & Conference – must display courtesy and professionalism to all attendees, panelists, and press
• Researching production companies to help promote Semifinalists, Finalists, and Winners of the competition
• Helping with coordinating and assembling the annual Producers Book which contains a listing of all Semifinalists, Finalists, and Winners from the competition
• Reviewing and copy-editing competition readers’ notes
• Preparing for Festival and Conference in October—planning and coordinating special panels and events for top writers in the competition
• Assisting with the annual Pitch Competition during the Conference

Project Ownership Opportunities:

Approximately a month into each internship, interns will be assigned one of the following projects to own throughout the rest of the internship’s duration. Project assignment is based upon interns’ capabilities and goals.

Reader Liaison:

Responsibilities include, but are not limited to:

• Assisting with the daily assignment of scripts
• Troubleshooting- assisting readers with any problems they might have (using the system, corrupted scripts, wrong notes etc).
• Onboarding new readers
• Responsible for keeping track of potential readers – reaching out to them accordingly
  • Regularly check to confirm application, reader test, agreement forms have been received.
• Assisting with script tracking – flagging scripts that are overdue and notifying the reader

Marketing Research:
Responsibilities include, but are not limited to:

• Assist with the continuous efforts to market the competition, which includes researching and contacting relevant groups, organizations, schools, etc.
• Keep detailed accounts of what outreach efforts have been done and when
• Establish initial communication and build relationships with the people/groups contacted

Reader Outreach:
Responsibilities include, but are not limited to:

• Assist with the continued efforts to grow our reader pool
• Researching for new groups where we could potentially recruit new readers
• Following up with interested parties – providing them the necessary documents/tools to become onboarded readers
• Following up through the onboarding process making sure all potential readers become onboarded readers
• Keep detailed notes on this process (reason why they cannot join, any referrals they might have etc.)

Festival Prep:
Responsibilities include, but are not limited to:

• Help coordinate notification letter distribution process – envelope stuffing, folding, postage stamps

• Assist with pe-Festival activities and Writer’s Conference coordination.
• Assist with the creation of Competition Semifinalist and Finalist Itinerary Packets

Interns will get the opportunity to:

• Enhance verbal and written communication skills
• Improve people coordination
• Time management and operation skills
• Grassroots marketing experience

Qualifications:

• Entrants for the current year’s Script Competitions are not eligible to be considered
• Proficiently with Microsoft Office programs specifically Excel and Word
• Must be detail oriented and organized
• Experience with writing and reading scripts highly preferred but not required
• Marketing experience preferred
• Editing and proofing experience preferred

Timeframe: Spring internship (January – May), Summer internship (May – August), Fall internship (August – December)

Department Description: The Film Department at Austin Film Festival runs the film competition and programs all the films that screen during the Festival. This involves processing and reviewing entries, marketing, creating the film program, and coordinating with filmmakers. The competition received 6,300 submissions in 2019. Additionally, the Film Department organizes and assists with year-round events including the annual Audience Award Series and advance screenings. The Film Department recruits 6-10 interns each session. We are looking for self-starters and problem-solvers who are interested in film and event planning and want to work with a nationally renowned film festival at the ground level.

Job Description: Film Department runs the film competition and programs all films that screen during the festival and year round events. Interns will facilitate the processing of over 6,000 submissions, reviewing entries, marketing, build the slate, and coordinate with other AFF departments. Another facet of the internship is researching programming, marketing plans and general film industry trends. The department recruits 6-10 interns per session.

Job Responsibilities:

          Spring Internship:

• Processing submissions and managing the submission database
• Assisting department with competition marketing initiatives and outreach
• Assisting department with monitoring the Film Selection Committee
• Assisting with filmmaker and film research
• Assisting with general event marketing copy and graphics creation
• Assisting at three year-round events
• Assisting at one Screener Team Meeting

          Summer & Fall Internship:

• Assisting department with monitoring the Film Selection Committee
• Assisting with filmmaker and film research
• Reviewing & copyediting printed and digital program materials
• Assisting with marketing for Festival screenings
• Assisting Theater Operations Manager, Production Manager, and Film Marketing Coordinator when needed
• Festival: shadowing, theater shifts, registration shift, office shifts, roundtable management
• Processing survey data

Project Ownership Opportunities:

Selection Committee: This is a role that handles the intern side of the screener team such as research, outreach, metrics tracking, note taking, evaluating test, monitoring current screeners and assigning films. Assisting with recruiting will also be a major task for this position. This includes researching outreach, helping onboard new members of the team and communicating with potential team members.

Film Marketing: This positions cover outreach research, writing copy, graphics, analytic breakdowns, marketing research, and marketing evaluations. This position helps draft marketing plans for different films or shorts blocks, evaluate how to market for different venues, help set up marketing for different venues and assist with film program rollout.

Film Competition Processing: While every intern will assist with general processing, this position deal with more of the data management and evaluation as the competition progresses throughout the year. This includes creating tracking sheets and comparing data sets to help identify trends and allow the film team to evaluate current marketing plans.

Film Programming: This position is an intern that assists with programming films, building slates, and researching other festivals slates. This intern would shadow the programmer and take notes during programming discussions.

Interns will get the opportunity to: 

Process film entries, watch film entries, shadow the film programming team, work and attend the festival, get an inside look at the workings of a film festival and develop data management and office skills.

Qualifications:

• Proficient with Microsoft Office, specifically Excel and Word
• Efficient, punctual, flexible, outgoing, good with people
• Marketing experience preferred but not required
• Required to work a regular schedule within business hours (Monday to Friday, 10AM-6PM), specific hours are flexible

Timeframe: Spring & Summer/Fall (no Summer only internships)

Department Description: An extension of AFF’s programs, mission, and messaging, On Story offers inspiring and instructional curations from the entertainment industry’s leading writers, directors, and creatives. It serves to shine a light on these visionaries who, through the transformative power of storytelling, boldly reflect the best of humanity and, subsequently, inspire and instruct the next generation of storytellers.

The On Story Project houses six major components: a television series, podcast, radio show, book series, archive, and an all-encompassing website. The rich material captured at the Festival and year-round events is then curated into productions offered for free online and through public radio and television; preserved and archived at The Wittliff Collections at Texas State University; and edited into a multi-book series in partnership with The University of Texas Press.

A mirror to the Festival’s organic, unfettered, story-driven experience, On Story provides high quality, inspirational and educational free content for any and all. It embodies the heart and soul of the on-the-ground programming, sharing AFF’s values and personality with the world at large.

Job Description: The On Story Editing Intern will assist in the post-production duties affiliated with the execution of the On Story Project – a PBS television show, PRX radio show, podcast, and archive housed at the Wittliff Collections at Texas State University. On Story Editing Interns will also assist the On Story Producers with daily tasks pertaining to day-to-day operations, data management, marketing, as well as other short non-On Story editing assignments. Internship tasks provide opportunities to gain experience in post-production, production workflow, media management, and distribution.

Additional opportunities exist in the Fall for those interested in physical production and event coordination. A majority of our content is captured at the Austin Film Festival and Writers Conference in October.

Job Responsibilities:

The responsibilities of the On Story Editing Intern include, but are not limited to:

• Finding and managing movie clips for the radio, podcast and television shows based on Fair Use Guidelines
• Creating marketing assets including short form videos, graphics, photos and audio samples
• Quality checking cuts of the television, radio and podcast shows
• Media management of video and audio files
• Synching footage
• Exporting different codecs/quicktimes of sequences
• Delivering files for color correction and sound mixing
• Maintaining calendars and strict deadlines involving the show
• Researching upcoming movies and television shows to help shape current content
• Updating the On Story IMDb and managing relevant information on the OS website
• Assisting the On Story producers with daily tasks & last minute changes
• Assisting with developing other AFF media projects
• Handle Confidential Information

Qualifications:

• Must have Adobe Premiere Pro experience
• Experience with Adobe After Effects, Photoshop, Illustrator preferred
• Must have experience working on Mac/PC, MS Office, and Google Drive
• Detail oriented candidate with strong time management skills
• Self-starter with an ability to collaborate effectively
• Must be able to manage simultaneous deadlines
• Must handle daily tasks efficiently
• Must demonstrate friendliness
• Have outstanding communication skills
• Excellent organizational skills
• Multi-tasking is a must!

Department Description: An extension of AFF’s programs, mission, and messaging, On Story offers inspiring and instructional curations from the entertainment industry’s leading writers, directors, and creatives. It serves to shine a light on these visionaries who, through the transformative power of storytelling, boldly reflect the best of humanity and, subsequently, inspire and instruct the next generation of storytellers.

The On Story Project houses six major components: a television series, podcast, radio show, book series, archive, and an all-encompassing website. The rich material captured at the Festival and year-round events is then curated into productions offered for free online and through public radio and television; preserved and archived at The Wittliff Collections at Texas State University; and edited into a multi-book series in partnership with The University of Texas Press.

A mirror to the Festival’s organic, unfettered, story-driven experience, On Story provides high quality, inspirational and educational free content for any and all. It embodies the heart and soul of the on-the-ground programming, sharing AFF’s values and personality with the world at large.

Job Description: The On Story Production Intern will assist in the production duties affiliated with the execution of the On Story Project – a PBS television show, PRX radio show, podcast, and archive housed at the Wittliff Collections at Texas State University.

On Story Production Interns will assist Producers with day-to-day production office operations, programming, distribution, and marketing strategies of the On Story Project. Internship tasks provide opportunities to gain experience in the operations of producing a TV show, FM-broadcast radio show and podcast. Additional opportunities exist in the Fall for those interested in physical production and event coordination. A majority of our content is captured at the Austin Film Festival and Writers Conference in October.

Job Responsibilities:

The responsibilities of the On Story Production Intern include, but are not limited to:

• Assisting the On Story Producers with daily operations – including project management, research, marketing, distribution, and legal tasks
• Researching upcoming movies and television shows to help shape current programming
• Finding and managing movie clips for the radio and television show
• Quality checking television, radio and podcast edits
• Maintaining calendars and strict deadlines involving the show
• Delivering files for color correction and sound mixing
• Updating the On Story IMDb and managing relevant information on the OS website
• Media management of video and audio files
• Analytics reports
• Handle Confidential Information

Qualifications:

• Adobe Premiere Pro, Photoshop, and Illustrator experience preferred, but not required
• Must have experience working on Mac/PC, MS Office, and Google Drive
• Detail oriented candidate with strong time management skills
• Self-starter with an ability to collaborate effectively
• Must be able to manage simultaneous deadlines
• Must handle daily tasks efficiently
• Must demonstrate friendliness
• Have outstanding communication skills
• Excellent organizational skills
• Multi-tasking is a must!

Department Description: An extension of AFF’s programs, mission, and messaging, On Story offers inspiring and instructional curations from the entertainment industry’s leading writers, directors, and creatives. It serves to shine a light on these visionaries who, through the transformative power of storytelling, boldly reflect the best of humanity and, subsequently, inspire and instruct the next generation of storytellers.

The On Story Project houses six major components: a television series, podcast, radio show, book series, archive, and an all-encompassing website. The rich material captured at the Festival and year-round events is then curated into productions offered for free online and through public radio and television; preserved and archived at The Wittliff Collections at Texas State University; and edited into a multi-book series in partnership with The University of Texas Press.

A mirror to the Festival’s organic, unfettered, story-driven experience, On Story provides high quality, inspirational and educational free content for any and all. It embodies the heart and soul of the on-the-ground programming, sharing AFF’s values and personality with the world at large.

Job Description: The On Story Archive Intern will assist with duties affiliated with Austin Film Festival’s On Story Archive housed at the Wittliff Collections at Texas State University. Daily tasks include media management, analytics, marketing, and preservation of audio, video and print materials dating from 1994 – present. Internship tasks provide opportunities to gain experience in archival preservation of AV and print materials.

Job Responsibilities:

The responsibilities of the On Story Archive Intern include, but are not limited to:

• Research and create systems and structures that help support Austin Film Festival
• Helping identify, collect and access all materials in archive and data collection
• Inventorying and describing of materials
• Collecting appropriate meta data fields
• Assisting with database records
• Media management of video, audio and print files
• Assisting with production tasks related to preservation – including but not limited to photo scans, audio/video exports, audio/video watermarking, and packaging of deliverables
• Delivering files for digitization and preservation
• Maintaining calendars and strict deadlines
• Assisting with communication with the Wittliff Collections at Texas State University
• Handle Confidential Information

Qualifications:

• One year of related college or professional experience preferred (Marketing, Information and Library Sciences, Business Administration)
• Proven track record of strong writing, research and formatting skills
• Fluency in MS Office
• Experience working with databases preferred
• Detail oriented candidate with strong time management skills
• Self-starter with an ability to collaborate effectively
• Must be able to manage simultaneous deadlines
• Must handle daily tasks efficiently
• Must demonstrate friendliness
• Have outstanding communication skills
• Excellent organizational skills
• Multi-tasking is a must!

Department Description: The Executive Department consists primarily of the Executive Director, Barbara Morgan, the Executive Assistant, and the Bookkeeper. This Executive Department is responsible for a wide variety of roles ranging from accounting and fiscal oversight to administrative duties to overall festival logistics.

Job Description: The Executive Department is looking for flexible, organized, committed team players with a sense of humor to join our department. Applicants should be interested in both administrative and creative functions.

Job Responsibilities:

• Coordinate and execute executive department administrative and special projects.
• Project coordination: maintaining deadlines, getting price quotes, creating priorities, assisting in the implementation of daily tasks, assisting with administrative projects.
• Administrative duties: assisting Bookkeeper and Executive Administrator with accounting functions, organizational filing, researching grants and sponsorship opportunities, assisting Executive Administrator during the Festival.
• Ongoing: Researching and creating systems and structures that help support the Executive Director and Executive Assistant.

Project Ownership Opportunities: Executive Department Interns will work with, but not exclusively to, projects such as our ongoing grants research and application processes, our highly important organizational system, budget and account management, and research of and communication with partners such as vendors, venues, or hotels.

Interns will get the opportunity to:

• Learn and develop highly important physical and digital organizational systems for the festival
• Assist to upkeep the storage and filing of the departments and festival’s critical files
• Assist in managing budget and finance information for various accounts and departments
• Experience and assist in communication with significant partners for the festival, such as hotels and venues
• Gain understanding of and exposure to logistical aspects of the festival
• Gain understanding of and exposure to administrative functions of an organization

Qualifications:

• Motivated with self-management characteristics
• Excellent organizational skills
• Ability to multi-task efficiently
• Good communication skills
• Process-oriented problem solver
• Exposure to events and marketing preferred, but not required
• Proficient in Microsoft Office
• Administrative experience and/or classes taken preferred

Timeframe: Spring & Summer/Fall (no Summer only internships)

Department Description: The Operations Department primarily oversees designing and implementing organization-wide infrastructure that enables more efficient department workflows, collaboration between departments, hiring processes, and ways to ensure organization’s short and long-term goals are being met. During the Festival, maintenance of organization-wide systems continues to be the Operations Department’s central focus, but in addition, provides general purpose problem-solving support for the rest of staff.

Job Description: The Operations Department is seeking interns to assist in establishing and maintaining systems to enable more efficient communication and record-keeping within and across AFF Departments, collecting and analyzing data to help improve organization efficiency, and implementing solutions that boost AFF staff and department productivity.

Job Responsibilities:

• Assist in compiling data to help understand organization’s system pain-points and derive solutions
• Help implement new department protocols related to Festival preparation and execution
• Work directly with Operations Manager to determine project timelines, plan and execute various data-based projects, research new technological solutions to facilitate better organization workflow, and solve in-the-moment problems leading up to and during the Festival
• Communicate regularly with Operations Manager and all AFF departments related to Operations-based projects
• Assist with IT preparation and maintenance

Interns will get the opportunity to:

• Gain experience in project management, small business information system-building, event management, and IT problem-solving
• Further develop people and collaboration skills
• Build mental grit and problem-solving skills
• Event Production and Event Logistics

Qualifications:

• Systematic problem-solver
• People Skills
• Strong communication skills
• Time management
• Excellent organization skills
• Must have extreme attention to detail
• Ability to stay calm under pressure
• Higher than average understanding of how computers and software work (i.e. Excel formulas or a command line doesn’t scare you)
• Event experience preferred
• Must be able to lift at least 25 lbs.

Timeframe: Fall Semester

Department Description: Dedicated to fostering creativity in the next generation of storytellers, Austin Film Festival established its comprehensive, art-education program within its inaugural year. Now known as the Young Filmmakers Program, AFF provides a year-round exploration of creativity, collaboration, and storytelling to Texas students ages 9 to 18.

The Program consists of four key initiatives: the Young Filmmakers Competition, its Annual Summer Film Camp, the Festival and Conference Scholarship Program, and its signature, in-school, Digital Storytelling program, which provides English and Language Arts, TEKS-aligned curriculum on the arts of screenwriting, narrative podcasting, and film production.

At Austin Film Festival, we believe all students have an important story to tell. We are committed to providing the tools and educational resources in order to support, encourage, and inspire Texas’s next generation of storytellers.

Job Description: Works with the Director of the Young Filmmakers Program. Young Filmmakers Program Interns will aid in facilitating the operation of the four main Young Filmmakers Initiatives: Digital Storytelling, Summer Film Camp, Festival Scholarship Program, and the Young Filmmakers Competition. Tasks range from administrative duties such as in office research and data entry to programming support including screening competition films and managing Young Filmmakers panels.

Job Responsibilities:

• Assist the Young Filmmakers Program Director with daily admin tasks
• Research marketing initiatives for YFP
• Assist with the creation of social media posts for YFP
• Assist the Young Filmmakers Program Director with preparations for camp
• Assist with screening for the Young Filmmakers Competition
• Assist the Young Filmmakers Program Director with the Young Filmmakers Competition Showcase at the annual Austin Film Festival
• Assisting with various tasks at the Festival

Project Ownership Opportunities:

Approximately a month into each internship, interns will be assigned one of the following projects to own throughout the rest of the internship’s duration. Project assignment is based upon interns’ capabilities and goals.

Social Media Calendar:
Responsibilities include, but are not limited to:

• Create a calendar with definitive dates for all Facebooks posts for the upcoming month
• Write copy and create graphics for each social media initiative
• Schedule posts on Facebook using publishing tools
• Research ideas on how to grow our Facebook community
• Cultivate new ideas for campaigns we can push on Facebook to engage our community

Young Filmmakers Competition Screenings:
Responsibilities include, but are not limited to:

• Watch and analyze films submitted to the Young Filmmakers Competition
• Fill out the scoresheet and provide detailed comments on the films
• Determine if films meet the required competition qualifications

Interns will get the opportunity to:

• Effectively maintain a curated social media calendar
• Ability to work and collaborate with teams at various levels of communication
• Coordinate large groups of students in a high paced environment

Qualifications:

• Strong ability to collaborate with a team
• Equally parts organized and personable

Timeframe:  August – December, January – May with the possibility to transition into other semesters

Department Description: Dedicated to fostering creativity in the next generation of storytellers, Austin Film Festival established its comprehensive art-education program within its inaugural year. Now known as the Young Filmmakers Program, AFF provides a year-round exploration of creativity, collaboration, and storytelling to Texas students ages 9 to 18.

The Program consists of four key initiatives: the Young Filmmakers Competition, its Annual Summer Film Camp, the Festival and Conference Scholarship Program, and its signature, in-school, Digital Storytelling program, which provides English and Language Arts, TEKS-aligned curriculum on the arts of screenwriting, narrative podcasting, and film production.

At Austin Film Festival, we believe all students have an important story to tell. We are committed to providing the tools and educational resources in order to support, encourage, and inspire Texas’s next generation of storytellers.

Job Description: Interns work with the Director of the Young Filmmakers Program, Summer Film Camp Coordinator, and instructors during the Annual Summer Film Camp. Summer Film Camp Interns will assist with all aspects of production of camper’s films and will supervise the student film crews in the capacity of on-set producer.

Job Responsibilities:

• Assisting the Summer Camp Coordinator with daily tasks
• Assisting with instruction in areas such as: screenwriting, production, and post-production
• Serving as on-set producer for our students’ films
• Communicating with parents
• Sign In/Sign Out procedures
• Pick Up/Drop Off Procedures

Project Ownership Opportunities:

Approximately a month into each internship, interns will be assigned one of the following projects to own throughout the rest of the internship’s duration. Project assignment is based upon interns’ capabilities and goals.

Equipment and SD Cards

• Ensure all equipment for respective camps is organized and ready for each day
• Download all SD Card data onto the computer at the end of each day
• Wipe media from devices after it has been downloaded
• First point of contact for any equipment issues
• Responsible for plugging in all batteries at the end of each day to use in the next class

Final Film Uploads

• Ensure all of the final films are uploaded into drop box and in the respective folders on the hard drive
• Start the initial Premiere Pro file for the SFC Showcase to include film, week, and camper names on each title card.

Interns will get the opportunity to:

• Cultivate a productive, collaborative, and fun learning environment
• Ability to work and collaborate with teams at various levels of communication
• Effectively communicate complex topics to students
• Teaching and classroom facilitation experience

Qualifications:

Interns should have experience working with students, bonus points if it was in some sort of mentorship or teaching role. At Summer Film Camp we emphasize a creative and collaborative environment, and we look for these qualities in our interns as well. Additionally, all Summer Film Camp Interns should have knowledge of basic filmmaking equipment, and experience with Adobe Premiere is a must. Additional qualifications include:

• Film production experience
• Knowledge of Premiere Pro editing software, cameras, and other multimedia equipment
• Excellent analytical and problem-solving skills
• Ability to prioritize constant changes and multitask
• Maintain high standards of professionalism
• Previous experience with children is preferred

Timeframe: May – August. Hours are Flexible leading up to camp; M-F 8AM-6PM during camp. Interns will need to commit to working 40 hours for at least one week of camp.

Department Description: The Marketing Department oversees the majority of the Austin Film Festival’s Marketing efforts. Such efforts include (but are not limited to): Grassroots Marketing, Social Media Marketing, Online Digital Marketing, Print, Television Ads, Radio Ads, and more. The Marketing Department often collaborates with all other departments within the organization to ensure Austin Film Festival’s mission reaches the broadest possible audience.

Job Description: Responsibilities include, but are not limited to assisting the Marketing Department with research, copy writing, grassroots efforts and internet marketing strategies.  This includes working with social media, flyer design, event promotion, etc.  Researching, compiling, and updating media lists, tracking media hits and archiving. During the Festival: Assisting with the Press Room, flyer distribution, red carpets, social media, and more.

This person will work directly with our marketing team; the intern will learn the basics of promotions law and assist the marketing coordinator from time to time as well.

Job Responsibilities:

• Assist with Marketing & Demographic Research
• Create and write Marketing Copy
• Being coachable and able to collaborate between various AFF departments.
• Utilize Facebook, Twitter, Instagram, and other appropriate social media platforms.
  • Understand the different “usage rules” between all social media platforms.
  • Help optimize social media campaigns, tweaking them as required.
  • Explore other social media platforms to reach and engage our target audience.
• Assist with all marketing efforts from the department. Such examples include personal email and phone outreach, flyer / poster distribution, social media posts, etc.
• Assist in collecting marketing analytics to help the Marketing Department make conclusive decisions and strategies.

Project Ownership Opportunities:

Approximately a month into each internship, interns will be assigned one of the following projects to own throughout the rest of the internship’s duration. Project assignment is based upon interns’ capabilities and goals.

• Community Outreach
• Social Media Campaigns and advising on the best strategy.
• Inter-Department Collaborative Marketing Projects. Such examples include marketing for Year-Round Events, Camp Events, Film & Screenplay Competitions, Promoting On Story, etc.
• Assisting with PR Company (in the Fall). Examples: Assisting with Press Room and Red Carpet
• Assisting with Various Festival Needs (during the Festival in October)
• Help expand AFF’s online digital footprint and brand presence.

Interns will get the opportunity to:

• Develop a diverse set of marketing skills to reach target audiences.
• Develop comprehensive understanding of utilizing different marketing efforts.
• See how an AFF marketing campaign is built from beginning to end.
• Utilize their critical thinking skills and give input on marketing strategies.
• Identify market trends; see what works and what does not.

Qualifications:

• Timeliness, reliability, and responsibility are key
• Professional demeanor
• Proficient in Microsoft Office
• Ability to work under pressure and with deadlines
• Highly organized
• Ability to think outside of the box
• Comfortable on the phone
• Creative Writing
• Adobe Suite knowledge a plus, but not required
• Highly communicative
• Familiarity with web based best practices including social media trends

Timeframe: Fall, Spring, Summer semesters

Department Description: The Marketing Department oversees the majority of the Austin Film Festival’s Marketing efforts. Such efforts include (but are not limited to): Grassroots Marketing, Social Media Marketing, Online Digital Marketing, Print, Television Ads, Radio Ads, and more. The Marketing Department often collaborates with all other departments within the organization to ensure Austin Film Festival’s mission reaches the broadest possible audience.

Job Description: The On Story Project houses a television series, podcast, radio show, book series, archive, and an all-encompassing website. It is an extension of AFF’s programs that helps with furthering the art and craft of storytelling. The Austin Film Festival is seeking an intern to solely assist with the On Story Project’s Marketing efforts.

Job Responsibilities:

Working under the guidance of the Marketing Director, Marketing Coordinator, and the On Story Team, the Marketing On Story Intern will have the following duties:

• Assist in growing and maintaining the audience for the On Story Project.
• Follow the marketing campaigns designed and collaborated by the AFF Marketing & On Story teams. Such efforts include (but are not limited to) writing copy, designing marketing graphics, and promoting On Story episodes on social media.
• Assist the On Story Team during the Fall Festival.
• Collect and monitor all marketing analytics data after executing all On Story marketing plans.

Interns will get the opportunity to:

• Help develop campaigns that would grow and maintain audience viewership, listeners, and downloads. Such efforts include writing copy, designing graphics, and promoting On Story on social media.
• Understanding and executing the best social media marketing strategies for promoting the On Story Project.
• Assist the Marketing & On Story Team with various tasks at the Festival.
• Collect, monitor, and archive On Story Marketing Campaign analytics.

Qualifications:

• One year of related college or professional experience preferred
• Proven track record of strong writing, research, and formatting skills
• Familiarity with web based best practices including social media trends
• Enthusiasm for new design trends and resources
• Proven skills in typography, layout, and branding
• Fluency in MS Office (Word, Excel)
• Fluency in Google Suite
• Experience working with databases preferred
• Detail oriented candidate with strong time management skills
• Self-starter with an ability to collaborate effectively
• Ability to maintain focus across multiple time-sensitive projects
• Ability to be personable and careful with language, both written and verbal
• Proficiency in Canva and Adobe Creative Cloud programs including InDesign, Illustrator, and Photoshop

Timeframe: Fall, Spring, Summer semesters

Department Description: The Marketing Department oversees the majority of the Austin Film Festival’s Marketing efforts. Such efforts include (but are not limited to): Grassroots Marketing, Social Media Marketing, Online Digital Marketing, Print, Television Ads, Radio Ads, and more. The Marketing Department often collaborates with all other departments within the organization to ensure Austin Film Festival’s mission reaches the broadest possible audience.

Job Description: Austin Film Festival is seeking a Design Intern to help with various print and digital design projects throughout the year. The position provides an excellent opportunity to gain experience in practical graphic design, copy writing, and copy editing.

Job Responsibilities:

Working under the guidance of the Marketing Coordinator and Marketing Director, the Design Intern will have the following duties:

• Assist the Marketing Department with multiple print and digital design projects
• Provide production and design support on a wide variety of digital and print projects
• Create custom icons and graphics
• Create fact sheets, flyers, postcards, and other collateral material
• Update general templated materials for departments across the organization
• Help manage the print and design calendar
• Download and organize event photos, edit/resize photos, research stock photos
• Maintain organization of shared assets across departments
• Other duties as assigned

Project Ownership Opportunities:

The Marketing Design Intern will own multiple design projects for various AFF Inter-Department needs throughout the year. Examples include (but are not limited to) designing flyers for the Summer Film Camp Program, graphics for print trade ads that promote AFF’s Film & Screenplay Competitions, digital graphics for an AFF Sales Promotion, etc.

Interns will get the opportunity to:

• Have their work possibly published and used by Austin Film Festival.

Qualifications:

• One year of related college or professional experience preferred
• Proficiency in Canva and Adobe Creative Cloud programs including InDesign, Illustrator, and Photoshop
• Proven skills in typography, layout, and branding
• Enthusiasm for new design trends and resources
• Proficiency with Microsoft Office
• Familiarity with web based best practices including social media trends
• Basic understanding of HTML/CSS
• Detail oriented candidate with strong time management skills
• Self-starter with an ability to collaborate effectively

Timeframe: Fall, Spring, Summer semesters

Department Description: The Marketing Department oversees the majority of the Austin Film Festival’s Marketing efforts. Such efforts include (but are not limited to): Grassroots Marketing, Social Media Marketing, Online Digital Marketing, Print, Television Ads, Radio Ads, and more. The Marketing Department often collaborates with all other departments within the organization to ensure Austin Film Festival’s mission reaches the broadest possible audience.

Job Description: The Austin Film Festival is seeking a Marketing Photography Intern to help document all the fun, exciting, and key moments that happen at the Festival. They will also assist with coordinating and streamlining the photography efforts between the Marketing and the Photography teams on the ground. All photos can be used for future marketing efforts, AFF’s presentations, grant work, etc.

Job Responsibilities:

Working under the guidance of the Marketing Director, Marketing Coordinator, and Head Photographer, the Photography Intern will have the following duties:

• Taking photos and documenting all important and exciting moments at assigned locations during the Festival.
• Assist with understanding, communicating, and executing the various needs between the AFF Marketing Team & Photography Team. (For example, the marketing intern will help coordinate and assist Photographer C at location G with archiving and downloading the photos from his camera into the AFF Photo Drive.)

Project Ownership Opportunities:

• As a part of the AFF Marketing Team, the Marketing Photography Intern will be one of the points of contact for the Photography Team. Much like a go-between liaison.
• Understanding the Festival layout and knowing where each photographer is at all times.
• Assist the Marketing Team with effectively overseeing and organizing the photos in the Photo Drive.
• Take Photos at various events on an as needed basis.

Interns will get the opportunity to:

• Build up an event photography portfolio.
• Possibly have their photos used in future marketing campaigns, projects, presentations, etc.
• Develop organization, leadership, and team building skills.

Qualifications:

• One year of related college or professional experience preferred
• Proven track record of strong writing, research and formatting skills
• Fluency in MS Office (Word, Excel)
• Fluency in Google Suite
• Experience working with databases preferred
• Detail oriented candidate with strong time management skills
• Self-starter with an ability to collaborate effectively
• Ability to maintain focus across multiple time-sensitive projects
• Ability to be personable, communicative, and careful with language, both written and verbal
• Must have access to a camera capable of taking professional photos. i.e. DSLRs, Mirrorless, etc.
• Proficiency in photography editing and Adobe Creative Cloud programs including InDesign, Illustrator, and Photoshop

Timeframe: Fall, Spring, Summer semesters

Department Description: The Marketing Department oversees the majority of the Austin Film Festival’s Marketing efforts. Such efforts include (but are not limited to): Grassroots Marketing, Social Media Marketing, Online Digital Marketing, Print, Television Ads, Radio Ads, and more. The Marketing Department often collaborates with all other departments within the organization to ensure Austin Film Festival’s mission reaches the broadest possible audience.

Job Description: Austin Film Festival is seeking a Marketing Video Intern to help with various marketing video projects throughout the year. The position provides an excellent opportunity to gain experience in production, post-production, and social media practices for web-based marketing videos.

Job Responsibilities:

Working under the guidance of the Marketing Director, Marketing Coordinator, and On Story Team, the Marketing Video Intern will have the following duties:

• Assist the Marketing Department with pre-production planning of marketing videos for the year
• Assist with the capture and organization of footage for marketing projects
• Assist with upload, social media best practices, and QA of On Storybranded content
• Assist with the marketing of On Story video content
• Assist with the marketing of Austin Film Festival’s year-round events and
• Annual Conference and Film Festival through video content
• Update general templated materials for departments across the organization
• Help manage the video design calendar
• Download and organize video assets (footage, stock footage, still images)
• Maintain organization of shared assets across departments
• Other duties as assigned

Project Ownership Opportunities:

• Assist with the pre-production planning of marketing videos for the year.
• Assist with video project workflow for marketing projects.
• Assist with the marketing of the On Story Project content.
• Assist with marketing AFF’s Year-round Events, Annual Conference, and Film Festival through video content.

Interns will get the opportunity to:

• Assist the production and marketing efforts for the On Story Project and Austin Film Festival.

Qualifications:

• One year of related college or professional experience preferred
• General Film Production Experience
• Proficiency in Non-Linear Editing Software (Adobe Premiere, Final Cut, and/or Avid)
• Familiarity with Motion Graphics Software (Adobe After Effects)
• Proficiency in Pre-Visualization – storyboarding and/or being able to present ideas for review
• Proficiency in Adobe Creative Cloud programs including InDesign, Illustrator, and Photoshop
• Proven skills in typography, layout, and branding
• Enthusiasm for new social media trends and resources
• Familiarity with web based best practices
• Basic understanding of HTML/CSS
• Detail oriented candidate with strong time management skills
• Self-starter with an ability to collaborate effectively

Timeframe: Fall, Spring, Summer semesters

Department Description: The Marketing Department oversees the majority of the Austin Film Festival’s Marketing efforts. Such efforts include (but are not limited to): Grassroots Marketing, Social Media Marketing, Online Digital Marketing, Print, Television Ads, Radio Ads, and more. The Marketing Department often collaborates with all other departments within the organization to ensure Austin Film Festival’s mission reaches the broadest possible audience.

Job Description: Austin Film Festival keeps a wealth of information from previous years. AFF is seeking a Data Management Intern to help manage several data related projects throughout the year. The position provides an excellent opportunity to gain experience in data management, registration, IT projects, and project management.

Job Responsibilities:

Working under the guidance of the IT / Operations & Marketing Departments, the Data Management intern will have the following duties:

• Coordinate and execute executive department data management and special projects
• Research and create systems and structures that help support Austin Film Festival
• Helping identify, collect and access all materials in archive and data collection
• Inventorying and describing of materials
• Collecting appropriate meta data fields
• Assisting with database records
• Constant communication with IT, Marketing & Executive teams regarding process, providing weekly reports

Project Ownership Opportunities:

• Archiving, organizing, and keeping analytics data in one place.
• Giving the marketing team strategy input based off marketing and demographic research.
• Assist the marketing department with marketing reports and inputting accurate data in the presentations for acquiring grants and sponsors.
• Consult with IT / Operations for AFF organization network infrastructure improvements

Interns will get the opportunity to:

• Work and collaborate with different teams and departments
• Gain insight into overall marketing infrastructure, systems, and data extraction and compilation.
• The Data Intern’s input will have an impact on AFF’s overall Marketing Strategy and workflow.

Qualifications:

• One year of related college or professional experience preferred (Marketing, Information and Library Sciences, Business Administration)
• Proven track record of strong writing, research and formatting skills
• Fluency in MS Office
• Experience working with databases preferred
• Detail oriented candidate with strong time management skills
• Self-starter with an ability to collaborate effectively

Timeframe: Fall, Spring, Summer semesters

Department Description: The Film Department at Austin Film Festival runs the film competition and programs all the films that screen during the Festival. This involves processing and reviewing entries, marketing, creating the film program, and coordinating with filmmakers. The competition received 6,300 submissions in 2019. Additionally, the Film Department organizes and assists with year-round events including the annual Audience Award Series and advance screenings. The Film Department recruits 6-10 interns each session. We are looking for self-starters and problem-solvers who are interested in film and event planning and want to work with a nationally renowned film festival at the ground level.

Job Description: This internship will focus on creating and implementing marketing strategies for AFF’s Film Competition, as well as year round events and general brand awareness. Interns will primarily develop marketing plans, reach out to relevant organizations, universities, and publications, post call for entry information to websites and social media platforms, and keep track of each strategy’s effectiveness. The position expects the ability to design content for grassroots marketing purposes. Interns will be required to work a regular schedule within business hours (Monday to Friday 10 am to 6 pm), though we are flexible on the specific hours. A prospective intern should be comfortable with computers, especially Word, Excel, and Adobe Creative Suite, efficient, punctual, outgoing, and good with people.

Job Responsibilities:

• Writing social media posts
• Designing flyers and other artwork
• Researching, compiling, and updating marketing lists
• Analyzing data and attending/working AFF events

Interns will get the opportunity to:

This position will be able to attend all AFF events, communicate with marketing outlets and other opportunities, conduct marketing research and write marketing plans for films.

Qualifications:

• Highly organized and self-starter
• Effective communicator
• Must be comfortable with research projects and talking with filmmakers and organizations over the phone
• Experience with grassroots marketing is a must

Timeframe: Mid August-Early November

Department Description: The Volunteer Department is tasked with recruiting, orienting, scheduling, and managing all volunteers who assist with Festival execution. Volunteers are absolutely vital to the basic functioning of the Festival so successful recruitment and management of volunteers is this department’s main goal.

Job Description: Assist the Volunteer Manager and Coordinator with managing, organizing and preparing materials for the Festival. Responsibilities include: drafting emails, creating documents, helping with inventory, administrative needs, as well as attending volunteer orientations.

During the Festival: Interns will assist supervisors by making sure venue needs are met. They will also act as an extension of the Volunteer Management Team.

Job Responsibilities:

• Assist with pre-Festival research and preparation, which includes: finding new outlets for recruitment, updating online postings, and designing collateral and flyers
• Communicate regularly with volunteers to facilitate scheduling and in-the-moment problem solving
• Help manage volunteer scheduling
• Collaborate with all AFF departments to ensure their volunteer needs are being met

Interns will get the opportunity to:

• Develop adaptable problem-solving skills
• Be exposed to managing a large amount of people
• Enhance communication skills

Qualifications:

• Excellent organizational skills.
• Exemplary communication skills
• Events experience preferred
• Proficiency in Microsoft Office preferred
• Administrative experience preferred

Timeframe: July-November

Department Description: The Registration department maintains and manages all registration information, including the AFF FileMaker Pro database and all orders and check-in materials. Registration provides regular reports and data analysis for marketing purposes. Performs a series of quality control audits leading up to and execution of on-site Registration during the Festival.

Job Description: Registration Interns will assist the Registration Director before and during the festival. They assist with registration database management, organizing registration materials (badge and film pass purchases/changes/transfers), and communicating with and fielding questions from festival attendees. They will also play a very important role in updating records before, during, or after the festival. We must track each step of a transaction so attention to detail is pivotal.

During the Festival: Interns will assist the Registration Director with managing registration and communicating with attendees to troubleshoot in real time as well as updating the Registration Director of any changes/daily issues that may occur.  It is the Registration Team’s job to ensure the experience of the Austin Film Festival & Conference is of the highest quality and goes off without a hitch.

Interns will get the opportunity to:

• Develop experience and knowledge with FileMaker
• Further experience with Excel
• Expand customer service and live event experience

Qualifications: Interns must be proficient in Microsoft Suite, especially Excel program experience. FileMaker and Photoshop are preferred or at least some experience with any type of relational database.

• MUST be proficient at alphabetizing.
• MUST have exceptional customer service or sales experience, exemplary phone etiquette and be friendly and courteous.
• Works well under pressure.
• Dependable and responsible.
• Ability to follow instructions.
• Extremely detail oriented and organized.

Timeframe: September – November. Interns must be able to work Monday thru Friday with additional hours on weekends and in the weeks leading up to and during the Festival and Conference. Interns must be fully committed to work hour demand to optimal festival and conference efficiency during the week of October 26^th – November 2^nd, 2023.

2023 AFF Production Interns

**THIS IS NOT A FILM PRODUCTION INTERN POSITION**

Reports to: Production Manager

Dates: August – November 2023

Hours: Hours will vary between 12-15 hours/week during the weeks leading up to and following the Festival. During the Festival (October 26^th – November 2^nd, 2023), days during the festival will begin with the Austin Film Festival staff meeting @ 7am (10am leading up to festival) and conclude an hour after the last screening ends.

Position Description: The Production Intern will support the Production Manager and sometimes the Theater Operations Coordinator in managing and coordinating all film venue logistics and presentation in order to create a positive festival experience for the filmmakers and audiences during the 28^th annual Austin Film Festival. The position requires knowledge of film as a digital media and its different formats, as well as a general understanding of exhibition standards.

The Production Intern will assist the Production Manager prior to the Festival in organizing all incoming media files, updating film tracking spreadsheets and assisting with Quality Checks of selected films. Attention to detail, high organizational skills and ability to operate calmly under high-pressure situations is a MUST. During the Festival, the Production Intern will travel with the Production Manager to various venues to assist with troubleshooting, theater management and anything else needed to make each screening a success.

Key Duties:

• Quality check incoming films
• Completing film traffic tracking and paperwork
• Checking festival playlists
• Traveling with Production Manager during the Festival
• Attending Projectionist, Theater Manager and Filmmaker Liaison training
• Conducting tech checks with filmmakers during the Festival

Knowledge:

• Film codec, transferring digital data
• General idea of Digital Projection systems and audio/video inputs
• Knowledge of Adobe Premiere, Final Cut Pro, After Effects and VLC preferred
• Comfortable working with PC and Mac and MS Office, especially Excel

PRODUCTION INTERN POSITIONS

Assistant Production Manager (2-3): Assists Production Manager with Filmmaker Registration by managing binder and other tracking documents. Intern will be responsible for tracking incoming data from Filmmaker Packets, Badge Registration forms and additional ticket/badge purchases. Intern will also work at the Registration Table during the first few days of the Festival.

Production Operations (2-3): Assists with handling incoming filmmaker material including exhibition files (on hard drives), screeners, trailers & stills and other material. Interns will test all incoming screeners and maintain organization of all materials received. All hard drives will need to be virus scanned, uploaded to computers, spot-checked and prepared for Quality Control. Interns will also assist with computer setup, software installs and projection logistics. Interns will also create playlists for the Festival and attend tech checks/venue walk-throughs to have a full understanding of tech operations during the Festival.

Department Description: The Film Department at Austin Film Festival runs the film competition and programs all the films that screen during the Festival. This involves processing and reviewing entries, marketing, creating the film program, and coordinating with filmmakers. The competition received 6,300 submissions in 2019. Additionally, the Film Department organizes and assists with year-round events including the annual Audience Award Series and advance screenings. The Film Department recruits 6-10 interns each session. We are looking for self-starters and problem-solvers who are interested in film and event planning and want to work with a nationally renowned film festival at the ground level.

Job Description: The Theater Operations Intern will support the Theater Operations Manager in managing and coordinating all film venue logistics, organizing venue materials, and preparing Front of House requirements in order to make the 30th Annual Austin Film Festival a positive experience for filmmakers and audiences alike. In addition to pre-festival preparation, this intern will travel with the Manager throughout the duration of the festival and assist with theater management and any day-of troubleshooting required to make the festival a success.

Job Responsibilities:

• Assist with venue walkthrough and tech checks
• Coordinate logistics of theater venues for the live festival
• Prep front of house for all screenings
• Assist with recruitment and training of theater managers and volunteers

Interns will get the opportunity to:

Assist with the build out of venues for the live festival, work with festival tech and sound checks, and coordinate logistics for the live festival.

Qualifications:

• Excellent time management
• Ability to communicate effectively in a straightforward manner and take direction
• Respond to phone calls, texts, and emails promptly and professionally
• Comfortable working with PCs and Microsoft Office applications, especially Microsoft Word and Excel
• Knowledge of theater and/or film venues (especially front of house)
• Excellent interpersonal skills
• Strong problem-solving skills
• Ability to handle stressful situations and act professionally at all times
• Great writing and editing skills in regards to grammar, spelling, and vocabulary
• Must be able to lift 25 lbs.

Timeframe: July-November. Hours will vary between approximately 12-15 hours per week leading up to and following the Festival. (We can discuss what hours work with applicant’s schedule, but a set schedule is preferred).

During the Festival (October 26^th – November 2^nd, 2023), most days will begin with the AFF morning staff meeting (7am) and conclude an hour after the last screening ends.

POSITION: FESTIVAL LOGISTICS INTERN

Dates: Late September – Early November

Austin Film Festival Dates: October 26^th – November 2^nd, 2023

OVERALL JOB DESCRIPTION: The Festival Logistics Intern will be part of the Venue and Logistics team, helping organize and run the staging elements of the 30^th Austin Film Festival. The Venue and Logistics team works with every department inside of the Austin Film Festival in order to support and help execute the inspiring programming that makes up hundreds of events and showings the Festival offers.

The Festival Logistics Intern will actively help set up panels, talkbacks and other events throughout the Festival and maintain clear lines of communication between AFF team members and guests. Alongside the Venue and Logistics Coordinator, the Festival Logistics Intern will also assist in the management of a volunteer team.

This internship provides a chance to gain skills that would be valuable in a number of career paths such as:

• Meeting, convention and event planning
• Volunteer management
• Operations, logistics and administrative services
• Facility management
• Audience development

Skills Needed:

• Must be able to lift at least 25lbs.
• Problem solving skills and patience
• Analytical and problem solving skills
• Able to stay calm under pressure and be flexible to the needs of various collaborators
• Ability to multitask
• Excellent interpersonal skills
• Possession of a car (and preferably a driver’s license)

Hours can count towards school credit or volunteer organizations – we’re able to work with schedules. Must be in-person in Austin, Texas for start and end dates.